"Development Assistant for The Penn Fund"

Development Assistant for The Penn Fund

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Job Profile Title
Administrative Assistant B

Job Description Summary
This position will directly support the Frontline team within The Penn Fund. This team consists of frontline officers who work with classes celebrating milestone reunions, young alumni and students to achieve ambitious dollar and donor goals. The Development Assistant provides logistical support to frontline officers who make individual solicitations and collaborate with volunteer committees, in addition to helping maintain best practices in data entry and management, prospecting and cultivation, and engagement and stewardship for the benefit of our entire team. This position will also serve as part of the centralized administrative team for Annual Giving and will receive guidance from the Director of Penn Fund Strategy, Donor Participation and Stewardship under a dotted line for these responsibilities. This role is essential to advancing The Penn Fund's mission of engaging alumni and driving philanthropic support for the University.

Job Responsibilities

• Manage and maintain prospect records of the Frontline Team and its volunteers utilizing Penn's donor database (maintaining integrity of relevant information in system and beyond).
• Partner with frontline fundraisers and volunteer managers to help ensure volunteer management and fundraising campaigns are moving forward through 1:1 meetings, participation on calls, service to volunteers.
• Support frontline fundraisers in lead up to visits, including building and maintaining donor pipelines focusing on leadership giving/relationship building, preparation of informational packets and materials, meeting room reservations and arrangements, list reviews for potential reunion and non-reunion meetings, or briefing documentation and through expense reporting and processing following donor visits and related travel.
• Support in creating and managing event processes from start to finish, including invitations, nametags, event attendance tracking and documentation in our database, purchase requests for event materials, food and space acquisition, and/or additional volunteer engagement efforts.
• Communicate with Penn undergraduate alumni and friends through inbound calls and emails to the office.
• Provide administrative support, including scheduling meetings, managing travel and expenses, and general office operations.
• In partnership with both fellow Development Assistants and Director, create and sustain accurate fundraising reports to track results, expected gifts, and multi-year pledges.
• Assist with other duties as assigned on both The Penn Fund team and across the division.

Occasional participation is expected at signature events, such as the Penn Reunion Volunteer Conference, Alumni Weekend, Homecoming, volunteer appreciation events, regional pre-reunion events, and other events that provide opportunities to engage potential Penn Fund donors.

**Please provide a resume and cover letter in order to be considered for this role. Please upload all documents in the "Resume/CV" section of the application prior to submitting.***

Qualifications:

• High School diploma required; BA/BS degree preferred.
• Three to five years of experience or equivalent combination of education and experience required.
• Desired skills include, but are not limited to, and may be described in other ways: excellent interpersonal, communication, and writing skills, strong attention to detail, ability to organize and manage multiple projects, and wish to work both individually and collaboratively while contributing to total team culture and effort.
• Ideally driven and motivated by the possibilities ahead, holds belief that innovation is critical to success, and seeks to support others in creative thinking.
• Prides oneself on high-quality work and naturally challenges our team to grow every year.
• Holds knowledge of fundraising principles, concepts, and techniques and is comfortable soliciting gifts from a diverse and engaged donor community.
• Proficiency in the use of word processing, spreadsheet, and presentation applications (e.g., Word, Excel, PowerPoint) preferred in addition to capacity to learn systems and databases unique to the organization.
• Potential to work nights and/or weekends at limited times of the year.

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Development and Alumni Relations

Pay Range
$18.99 - $22.87 Hourly Rate
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered.

University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
• Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
• Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay