"Director of Advancement Services for Gift Administration"

Director of Advancement Services for Gift Administration

Benefits of Working at UNCW: Want to become a soaring UNCW Seahawk and work at one of the best universities on the East Coast? Want to put your toes in the sand after a day of work? The University of North Carolina Wilmington offers a wonderfully vibrant university community along with a beautiful location just miles from the beach.Employees of UNCW are provided a comprehensive benefits package as well as other programs, resources, policies, and practices that help to support a work/life balance. Our programs have been designed to provide a variety of choices to best fit your needs and the needs of your family. Full time employees are eligible for dental, vision and health insurance plans. Health insurance benefit plans eligibility begins on the first of the month following date of hire. Retirement plan contributions begin on the eligibility date following election and include employer contributions for either a defined contribution or a defined benefit plan. Optional disability plans are also available.Full time employees are also eligible for the tuition waiver program which covers the cost of tuition and fees for up to three (3) undergraduate or graduate courses per academic year at UNCW or any other university within the UNC System. In addition, UNCW covers the cost of tuition and fees for one UNCW course each summer session.As a full time employee, UNCW also offers a free membership to the Campus Recreation Center, free vaccine and booster shots offered on campus, meditation and yoga sessions, voluntary supplemental insurance coverages, pretax flexible spending accounts, 12 paid holidays, 24 hours of paid community service leave time, paid vacation and sick leave accrual and family medical leave after 12 months of continuous service.We also offer an abundance of training and development programs through our Dare to Learn Academy, and the employee assistance program, many of which are offered free of charge.

Recruitment Range: Determined based on qualifications and/or experience.
Vacancy Number: E1476
Competency Level:
Location of Workplace: Main UNCW Campus
Home Department: University Advancement - 50000
Division: University Advancement - 50000 Division

Primary Purpose of Organizational Unit:
The Division for University Advancement (UA) is responsible for the following primary goals:
1) Coordinate a campus-wide, comprehensive effort to raise philanthropic funds that support the strategic plan and mission of the university.
2) Manage an inclusive alumni engagement program designed to serve and engage nearly 100,000 alumni as ambassadors, advocates and donors.
3) Strengthen and expand UNCW's donor pipeline through effective discovery, cultivation, solicitation and stewardship strategies.
4) Ensure that external boards (UNCW Foundation Board, Board of Visitors, Student Aid Association Board, Alumni Association Board of Directors and the Friends of UNCW) are effective in their mission of supporting UNCW.
The division's fundraising efforts are enhanced by effective partnerships with the campus community as well as external constituents including alumni, parents, corporations, foundations, volunteers and friends. Development areas include annual giving, leadership annual giving, major gifts, principal gifts, corporate and foundation engagement and planned giving, as well as alumni engagement. Prospect development, events and board management, stewardship, communications and advancement services are support services for the fundraising activities of the division.

Brief Summary of Work for this Position:
The Director of Advancement Services for Gift Administration oversees the accurate recording, maintenance, and compliance of all donations and related data within the university's donor database. Reporting to the Assistant Vice Chancellor for Development Operations, this role ensures adherence to FASB, GAAP, IRS, and CASE guidelines while fostering strong relationships across University Advancement, Finance, and external constituencies. The Director manages a team of three gift processing staff, ensuring timely receipting of donations, pledge reminders, and continuous process improvements. This position plays a key role in maintaining data integrity, supporting reporting accuracy, and promoting a customer-focused environment within Advancement Services.

Key Responsibilities:

• Maintain and secure donation records in the donor database (currently Raiser's Edge) in compliance with regulations.
• Oversee gift processing operations, including receipting and pledge reminders.
• Manage and develop a team of three gift processing staff.
• Collaborate with internal partners to ensure accurate fund creation, payment crediting, and compliance.
• Evaluate and enhance systems and procedures for efficient gift administration.
• Support reporting accuracy by validating giving totals for internal and external stakeholders.
• Build positive relationships across departments and stay current on best practices.

Minimum Education and Experience Requirements:

• Bachelor's degree
• Five years of gift administration experience
• Knowledge of fundraising principals and CRM systems
• Knowledge of FASB, GAAP, IRS and CASE regulations and guidelines
• Three years of experience managing a team
• Proven ability to work independently, maintain confidentiality, and prioritize assignments.
• Exceptional written and verbal communication skills
• Ability to interact with a diverse team with competing priorities

Preferred Education, Knowledge, Skills & Experience:

• Familiarity with UNCW policies and procedures
• Experience with Raiser's Edge, GiveCampus, Banner, and CyberSource
• Query and report writing familiarity.

Required Certifications or Licensures: None

FTE: 1.0 FTE (40 hours per week)
Months Per Year: 12 Months
Type of Position: Permanent
Position Number: 2184
Job Posting Date: 01/15/2026
Posting Close Date: 2/6/2026
Number of Openings: Single Incumbent