"Executive Assistant"

• Reference number: 26104
• Term: Fixed-term, full time basis until 30 November 2027. Part-time applications will be considered.
• Remuneration: $95,981 to $108,257 pa (HEW5) (inclusive of $81,105 to $91,478 salary pa, 17% superannuation and 17.5% recreation leave loading)
• Location: Kelvin Grove
• Open to: The position is open to applicants who have unrestricted work rights in Australia for the duration of the fixed-term appointment. In support of our strategic priority of Indigenous Australian success, Aboriginal Australians and Torres Strait Islander people are encouraged to apply. Please note that current staff wishing to be considered for secondment to this position must seek prior approval from their supervisor before submitting an application.

Who are we looking for?

We are seeking a Executive Assistant to join School of Public Health and Social Work, Faculty of Health.

The Executive Assistant plays a pivotal role in supporting the Academic Director and contributing to the smooth operation of the Australian Centre for Health Services Innovation (AusHSI). This position is embedded within the Research Support team and is responsible for delivering high-quality administrative and executive support in a dynamic, research-intensive environment. The successful candidate will demonstrate exceptional organisational and communication skills, with a proven ability to manage competing priorities and maintain professionalism under pressure. Acting as a key liaison for the Centre Director, the Executive Assistant will foster a welcoming and professional interface with staff, students, external collaborators, and visitors.

About us

QUT is a major Australian university with a global outlook and a 'real world' focus. We are an ambitious and collaborative institution that seeks to equip our students and graduates with the skills they will need in an increasingly disrupted and challenged world.

The Australian Centre for Health Services Innovation (AusHSI) is a leading research, education and consulting organisation with an unwavering commitment to improving the quality and value of healthcare services. AusHSI partners with hospitals and health service organisations to deliver innovation and improvement for better health services. Composed of internationally leading health economists, statisticians, health service and implementation research experts, AusHSI integrates research findings into policy and practice and helps make changes that result in greater efficiencies and improved patient outcomes. AusHSI currently leads several NHMRC and MRFF grants and provides paid expertise and input into a wide range of Queensland and national research activities in the organisation, funding, and delivery of health services.

What you need to succeed

1. Education, training or relevant experience equivalent to completion of an associate diploma with relevant experience in a university research setting.
2. Demonstrated high level written communication skills including the ability to draft meeting agendas and minutes, correspondence and emails (MS Outlook) with a high degree of accuracy and attention to detail. Intermediate skills using the Microsoft Office Suite will be required.
3. High level ability to manage time and tasks effectively including prioritising work, meeting deadlines and balancing competing demands as well as the ability to embrace change and respond to unexpected challenges at short notice.
4. Strong interpersonal skills with the ability to provide confidential executive support, collaborate effectively within team environments and communicate with a wide range of internal and external stakeholders in a professional manner.
5. Demonstrated administrative experience in a research or health service environment, with a sound working knowledge of research terminology and documentation.

Life at QUT

We're committed to building a culture that fosters connection between people and purpose. Beyond personal and professional fulfillment, a career at QUT offers:

• A healthy work-life balance with a blend of on-campus and off-campus work arrangements for applicable positions. 
• Competitive remuneration with up to 17% superannuation and leave loading of 17.5%. 
• Generous parental leave including primary carer parental leave of up to 26 weeks (including 17% super). 
• Stay healthy with Fitness Passport and enjoy discounted rates on private health insurance. 
• Purchased Leave Scheme - up to 8 extra weeks. 
• Salary Packaging Scheme for additional superannuation contributions, vehicle leasing, and on-campus services such as childcare, parking, and gyms. 
• Numerous opportunities for professional development including leadership programs and workshops, and our study assistance scheme.
• Commitment to our Indigenous Australian staff  through initiatives such as the Indigenous Australian Staff Network, Cultural and Ceremonial Leave, Staff Development Workshops, and representation on university committees. 

Explore more benefits of life at QUT.

Belong at QUT 

We are guided by our values of Ambition, Integrity, Inclusiveness, Innovation, and Academic Freedom and our QUT Connections in our mission to inspire and shape the next generation of change-makers. 

As part of our commitment to fostering an inclusive workplace, we proudly support our Indigenous Australians Employment Strategy, aiming for an Indigenous Australian workforce participation of 3.6%. We extend a warm invitation to Aboriginal Australians and Torres Strait Islander people to join us in pursuing a rewarding career at QUT.

We believe that diversity is our strength and are dedicated to creating safe, inclusive spaces where everyone can thrive. We strongly encourage individuals from diverse cultures, ages, linguistic backgrounds, sexual orientations, and gender identities, and those who are living with disabilities to apply for positions at QUT.

At QUT, diversity is not just embraced—it's celebrated. See our commitment

How to Apply

Discover the possibilities that await with a career at QUT. If you're ready to embark on a journey of innovation and opportunity, we're excited to meet you.

Find out more about this position and submit your application by clicking 'Apply' or the link below.

View the job details at: 26104 - Executive Assistant

Job opens: 25-Feb-2026

Applications Close: 22-Mar-2026 at 11.30pm

View Position Description

How to apply:

• Start your application by clicking the "begin" button.
• Login to an existing account or reset your password
• Preview Application Form

By choosing to continue, you agree to the privacy policy. Show Privacy Policy