"Executive Assistant"

Executive Assistant

locations

Melbourne

time type

Full time

posted on

Posted Yesterday

job requisition id

JR46267

Overview:

• Multiple positions available - Full-time, Fixed-Term (18 months) and continuing positions
• HEW 6 + 17% Superannuation and Flexible Working Arrangements
• Based on the Melbourne CBD campus, however, you will be required to work and/or be based at other campuses of the University and apprentice or trainee locations

About You

The Executive Assistant provides high-level, agile support to multiple Senior Leaders within the College of VE, ensuring seamless executive operations in a fast-paced environment. This role manages complex diaries and inboxes, coordinates meetings and committees (local and international), prepares correspondence and documentation, organises events and travel, and delivers professional secretariat support.

Acting as a trusted liaison and first point of contact, the Executive Assistant engages confidently with stakeholders across the University and external partners. The role also contributes to project and operational initiatives, playing a key part in fostering a proactive, collaborative and service-focused culture within the College.

To be successful in this position, you’ll have / you’ll have as a minimum:

• Experience in a senior administrative/operations/project support role with the ability to work proactively and autonomously.
• Highly developed organisational and planning skills, with a high level of attention to detail and the ability to prioritise tasks.
• Excellent interpersonal, written and verbal communication skills.
• Capacity to work independently, show initiative and exercise discretionary judgment.
• A knowledge and understanding of the tertiary education sector.
• Ability to liaise constructively and effectively with a wide range of stakeholders on complex, sensitive and confidential issues.
• Ability to draft correspondence of a very high standard to internal and external stakeholders.
• Exceptional attention to detail in all matters.
• High level of computer literacy including word processing; presentation software (e.g.PowerPoint); email, internet and electronic document management databases and ability to manage electronic and paper-based filing systems including TRIM.

Qualifications

• Relevant qualification with experience; or extensive experience in administrative fields; or an equivalent combination of relevant experience and/or education.

Please Note: Appointment to this position is subject to passing a Working with Children and National Police Check.

About The College of Vocational Education.

The purpose of RMIT’s College of Vocational Education is to empower learners and our industry, community and government partners to succeed in the new world of work. Our five-year strategic roadmap, ALiVE@RMIT, purposefully guides everything we do in vocational education to deliver our vision: to position RMIT as a leading multi-sector provider with global impact and influence.

Led by our Deputy Vice Chancellor, the College of VE is reimagining how we deliver vocational education to create unique experiences for our students and partners, so we can:

• lead in practice-based learning
• empower learners for the future of work
• engage industry and community at scale
• grow for impact and influence

The College of VE is delivering impact through transformation that creates long-term change.

To Apply

Please submit your CV and covering letter addressing your interest and suitability for this by clicking on the ‘Apply’ link at the top of this page.

For further information about this position, please see the Position Description hyperlinked below or contact Diana (Talent Acquisition) via email diana.ruiz@rmit.edu.au.

Position Description – Executive Assistant

Please note, if you are viewing this advert from an external site, please click ‘apply’ and you will be redirected to RMIT's Jobs website to access the Position Description at the bottom of the page. Due to recent upgrades, position description links may not work on LinkedIn advertisements.

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Applications Close:

8 Mar 2026 11.59 pm

RMIT is an equal opportunity employer committed to being a child safe organisation. We are dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community, and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community. In line with RMIT University’s commitment to a safe, respectful and inclusive environment, from 1 January 2026, the University will also consider gender-based violence (GBV) risk factors as part of our recruitment processes. All applicants will be required to complete a gender‑based violence declaration in accordance with the National Higher Education Code to Prevent and Respond to Gender-based Violence. Preferred candidates will also be required to undertake relevant pre‑employment background checks, including Working With Children Checks. Information provided will be treated confidentially and considered only for its relevance to the role and RMIT’s safety obligations.At RMIT, we are committed to supporting adjustments throughout the recruitment and selection process, as well as during employment. We actively support and encourage people with disability to apply to RMIT (including alternate formats of application forms). To discuss adjustment requirements, please contact Dani, via talentsupport@rmit.edu.au or visit our Careers page for more contact information - https://www.rmit.edu.au/careers.We are a Circle Back Initiative Employer – we commit to respond to every applicant.