"Executive Administration Officer"

•  494176
•  90 Sippy Downs Drive, UniSC Sunshine Coast, QLD, Australia, 4556
•  Administration / Admin Support
•  L5 $80,236 - $90,420 +17% super
•  Office of the Vice-Chancellor and President

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•  Full-Time
• Office of the Vice-Chancellor and President, Sunshine Coast Campus, Sippy Downs
• Level 5, $80,236- $90,420 p.a., plus up to 17% employer superannuation
• Full-time, ongoing appointment

The Opportunity

This role offers the chance to provide high-level administrative and project support to the Executive, while contributing to the smooth day-to-day operations of their office. You will develop a strong understanding of the University’s structure, programs, policies, and Executive portfolio, using this insight to coordinate tasks, manage priorities, and support a range of initiatives that make an impact across the University. It’s an opportunity to be at the heart of decision-making, working closely with leaders and helping drive excellence across our community, government, and industry partnerships.

You will

• deliver high-level administrative support that keeps the Executive running smoothly and effectively;
• oversee the Executive’s calendar, appointments and daily workflow, ensuring priorities are managed with ease;
• proactively manage incoming requests, making timely decisions and keeping operations flowing seamlessly; and
• keep the Executive office running efficiently, supporting a professional and collaborative environment that drives the University’s goals.

About you

Our ideal candidate is someone who thrives on keeping things organised and flowing smoothly at the highest level. You’re proactive, adaptable, and confident in juggling competing priorities, ensuring the Executive’s office runs efficiently while maintaining a keen eye for detail. You take pride in providing seamless administrative and secretarial support, whether that’s managing complex diaries, coordinating meetings and events, preparing reports, or handling sensitive information with discretion. You’re a natural communicator, able to build strong relationships across our University, with government and industry partners, and with external stakeholders. You enjoy contributing to a high-performing team, improving processes, and bringing energy, precision, and professionalism to everything you do.

You will possess:

• Strong verbal and written communication skills, able to explain processes clearly, prepare concise written materials, and engage confidently with a range of stakeholders.
• Extensive experience providing high-level, customer-focused executive administrative support, including managing enquiries, liaising effectively with students, staff, and external partners, interpreting policies, and supporting committees with agendas, papers, and follow-up actions.
• Excellent digital literacy, including proficiency with databases, electronic diaries, Microsoft Office, and the ability to quickly learn new systems, tools, or processes.
• Highly developed organisational and interpersonal skills, with the ability to manage multiple priorities, meet competing deadlines, work autonomously, and collaborate as part of a high-performing team.
• A strong sense of discretion and integrity, capable of handling confidential or sensitive matters professionally, exercising sound judgement, taking initiative, and resolving problems effectively.

Don't meet every requirement? At UniSC, we understand that your work and life experiences can be just as valuable. If you're excited about this role but your CV doesn't align perfectly with our position description, we encourage you to apply anyway. You may be just the right candidate for this or one of our many other opportunities.

UniSC is an equal opportunity employer, committed to diversity and inclusion. We encourage applications from all backgrounds, including those with disabilities, women in STEM, First Nations Peoples, and individuals of diverse cultures, genders, abilities, and experiences. We value achievement relative to opportunity and encourage your commentary on your achievements in this context. For additional support during the application process, please contact us at unisc-careers@usc.edu.au or call +61 7 5430 2830.

Position description:  494176_position description.pdf

UniSC values a diverse and talented workforce and invites applications from candidates who already have legal work rights in Australia.

UniSC does not accept unsolicited applications. For agency inquiries, contact unisc-careers@usc.edu.au

Applications for this position close midnight, Wednesday 11 March 2026

Your completed application must include:

• a resume and a statement of suitability (not to exceed two pages), which be reviewed in alignment to the specified selection criteria as outlined within the position description.

Further information regarding how to prepare your application is available on our website: Join our team

We would love the opportunity to get to know you better, but we know it works both ways. To get to know a little more about us, visit us at: Welcome to UniSC and LinkedIn Life

Have questions or want to know more? For a confidential discussion, please contact:

Kate Hunt

Associate Director, Chancellery

Telephone: 07 5459 4470

Email: kjhunt@usc.edu.au

Discover UniSC

We're all about doing work that matters, connecting with great people, and being part of an incredible journey. We’re not the biggest university. But we’re growing every day, and doing big things. Like ground-breaking research, championing sustainability, producing gold-winning athletes and award-winning alumni.

We're one of the fastest growing universities in Australia, growing to over 2,000 people across 5 campuses in South East Queensland and a growing footprint in major capital cities.

Teaching excellence is at the heart of what we do, and our commitment to sustainability is integrated into our teaching, research, and daily operations. Our research tackles the most pressing challenges of our time, with 13 research fields ranked well above world standard, characterised by evidence of outstanding performance according to the Excellence Research for Australia Rankings. At UniSC you will have the opportunity to contribute to the educational landscape for future generations.

We foster a collaborative and supportive environment, encouraging continuous professional development and providing resources to enhance your career. We recognise and value the contributions of each team member to our culture and success. We're not afraid to be different, and we're looking for people who share our values and want to be part of a team that is working together to improve our local and global challenges.

Our Culture & Benefits:

• Our collaborative, passionate and welcoming culture is what really sets us apart.
• Modern teaching & research facilities.
• Professional development and career pathway opportunities.
• We are a proud recipient of the prestigious Athena SWAN Bronze Award, granted as part of the Science in Australia Gender Equity (SAGE) initiative.
• Flexible work arrangements & generous leave options.
• Salary packing options + 17% Super.
• EAP, fitness passport & discounted private health.