Operations and Finance Manager

About Binghamton University:

Binghamton University is a premier public R1 research institution in the State University of New York (SUNY) system that unites more than 130 broadly interdisciplinary educational programs with some of the most vibrant research in the nation. Our unique character - shaped by our mission, outstanding academics, facilities, and community life - promotes extraordinary student success, research, and service; Binghamton University is where our students, faculty and staff thrive.

Working at Binghamton University is more than about having a great job - it is about having the opportunity to flourish in an exciting, engaging environment. Our faculty and staff appreciate Binghamton's collegial and inclusive culture and its commitment to excellence, education, innovation and civic engagement. Our diverse campus community contributes to our success.

Binghamton merges rigorous academics, distinguished faculty who value cutting-edge, and community-engaged research, teaching and service, exceptional staff, and ultramodern facilities to engage and challenge its 18,000+ students. Our high-achieving student body represents diverse experiences from first-generation college-goers to international students. Beyond their talent, these classmates share a desire to shape the future through technology, insight, intellectual exploration, and community service.

We are an affirmative action/equal opportunity employer, and in keeping with this commitment, we welcome all to apply, including veterans and persons with disabilities.

Job Description:

Budget Title: Senior Staff Assistant (SL-3)

Salary: $60,000 - $62,000

The History Department is seeking a dynamic and experienced individual for a high-level Operations and Finance Manager.

Harpur College is seeking an individual to join the History Department as an Operations and Finance Manager. This person supervises the departmental office and staff, ensuring that all administrative matters run responsibly and smoothly. The operations manager is a crucial member of the team in curricular planning and course building, advising the chair and departmental officers, carrying out marketing initiatives, and managing all data and records for departmental programs and personal cases. This position involves important, daily supervisory roles in overseeing an office assistant and administrative assistant.

Become a part of the Harpur College community!

Harpur College invests in your success through a robust support network, including: the Transition Team, Harpur mentors, Peer Support members, as well as Harpur Workshops. Through this wide support network, staff are able to develop and continue to learn the necessary skills to thrive and be successful in their position. Community engagement includes monthly check-ins, "Harpur Hero" peer recognition, and interactive "Harpur Hangouts."

Key Responsibilities

• Operational Leadership
  • Advise and assist the Chair, Graduate Director, and Undergraduate Director
  • Supervise, train, and mentor two department support staff
  • Contribute to problem-solving and identify ways to improve departmental efficiency
  • Compile statistics, generate departmental reports, and oversee data management
• Academic Coordination
  • Lead curricular planning and course scheduling (Banner) and manage department catalogue/Bulletin
  • Attend department meetings, take notes, and create minutes as necessary
  • Oversee graduate TA assignments, student registration, recruitment using Slate, office space
• Financial Stewardship
  • Manage various departmental finance accounts and funding sources, track revenues/expenses, funds transfer, oversee budgeting
  • Update monthly finance database. Utilize Business Intelligence platforms for reporting.
  • HR paperwork processing
  • Assist with managing graduate funding lines and discretionary departmental awards
• Communications & Events
  • Organize annual departmental social events and lectures (together with faculty)
  • Coordinate with the Harpur Dean's office and the Division of Marketing as needed
  • Oversee communications, both among faculty and between faculty and students

Requirements:

• Bachelor's degree
• 2+ years of professional experience
• Experience with computer software, i.e. office products, email, online calendar management, database management, etc.
• Effective written and verbal communication skills
• Effective organization skills and attention to detail

Preferred:

• Master's degree in the liberal arts or related
• Experience in an office administration role, i.e. records management, resource allocation, budget and financial management, maintenance of confidential records, etc.
• Supervisory experience of professional employees
• Experience in higher education

Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements. Additionally, please note that Binghamton University is not an E-Verify employer.

Additional Information:

Special Notes:

• This position is considered a Campus Security Authority for purposes of Clery Act compliance
• Offers of employment will be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials

Binghamton University is a tobacco-free campus.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov

Payroll information can be found on our website https://www.binghamton.edu/offices/human-resources/payroll/

Cover letters may be addressed "To the Search Committee."

Postings active on the website, accept applications until closure.

For information on the Dual Career Program, please visit: https://www.binghamton.edu/offices/human-resources/prospective/dual-career/index.html

Equal Opportunity/Affirmative Action Employer The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.

As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here.

Binghamton University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact the ADA Coordinator by completing the Reasonable Accommodation Request Form.

Application Instructions:

All applicants must apply via Interview Exchange: https://binghamton.interviewexchange.com/candapply.jsp?JOBID=200378

Deadline for Internal Applicants:

Deadline for External Applicants: Open until filled

Review of applications will begin immediately and continue until the vacancy is filled.

Please submit:

1. Resume,
2. Cover letter, and
3. Contact information for three professional references

You may add additional files/documents after uploading your resume. After you fill out your contact information, you will be directed to the upload page. Please login to check/edit your profile or to upload additional documents: https://binghamton.interviewexchange.com/login.jsp