"Program Coordinator"

Under the supervision of the James A. Baker III Institute Chair in Health Economics, the Program Coordinator provides administrative coordination for the Health Economics Program within the Baker Institute's Center for Health Policy. The position offers comprehensive support to the chair in health economics and their research team for associated research, events, communications, human resources, and financial activities. Working closely with the Center for Health Policy's program manager and the institute's finance and development teams, the Program Coordinator handles purchasing and reimbursement processes for the research team and supports the development and implementation of research projects. The position also assists with administrative teaching responsibilities.

The ideal candidate will have demonstrated competency in managing administrative functions for a major research center, program, or initiative, as well as experience working in a team environment and building connections with relevant individual and organizational stakeholders.

Hourly Hiring Pay Range: $19 to $22 per hour (up to 30 hours a week). Non-Exempt (hourly) positions under FLSA are eligible for overtime.

Minimum Qualifications:

• High school diploma or equivalent
• 2+ years of related experience in an administrative role in an office environment (or equivalent education)

Skills:

• Strong attention to detail and organizational skills
• Proficiency with Microsoft Office Suite, specifically Word, Excel, and PowerPoint
• Knowledge of computers and ability to move between programs easily
• Very strong oral and written communication skills
• Must be able to deal professionally with students, faculty, and outside contacts
• Excellent organizational and interpersonal skills
• Must be able to work with minimal supervision
• Must be self-motivated, self-directed, dependable, and able to take initiative
• Flexibility to work occasional evenings at conferences and special events

Preferences:

• Bachelor's degree in business or a policy-related field such as public health or economics
• Experience building and maintaining databases
• Experience working with upper management, an institution of higher education, or a policy research organization
• Knowledge of software used in the position, especially Oracle and Zotero
• Demonstrated ability to write clear and accurate reports, advertisements, announcements, and communications with visitors
• Proficiency with Adobe Acrobat
• Interest in and familiarity with issues of U.S. health policy

Essential Functions:

• Provides support in administration of the daily operations and scheduling for the Health Economics Program
• Conducts programmatic budget and financial operations, including purchasing and reimbursement processes
• Supports planning and implementation of program events and meetings, including facilitating speaker invitations, travel, honorariums, drafting event materials, selecting vendors, and assisting with workshops, lectures, and conferences
• Provides administrative support to program researchers on sponsored research proposals
• Responsible for managing print and digital communications, including social media accounts, website content, and promotional materials
• Assists with administrative teaching responsibilities, including updating PowerPoint slides

Additional Functions:

• Supports HR processes for the program
• Assists with the onboarding and training of program staff
• May assist with fundraising and development activities
• May collect and compile data
• May assist the chair in reviewing program publications
• May supervise student interns
• Performs all other duties as assigned