"Records Specialist II: Research Coordinator"

Records Specialist II: Research Coordinator, Office of the Registrar

Reports to: Associate Registrar

Position: Regular, Full-Time

Location: Remote

FLSA Status: Non-Exempt

Hiring/Budgeted Salary or Hourly Range: The budgeted salary range that the university reasonably expects to pay for this position is $21.60 - $22.88

Full Salary Range: The full salary range for the position is $21.60 - $23.58

Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the university.

Join our outstanding employee community! Fielding employees enjoy a friendly and dynamic environment with competitive salaries and excellent benefits which include a 37.5-hour work week, flexible scheduling and workplace, 12 paid holidays, 2 weeks' paid vacation, medical/dental/vision/life insurances, Flexible Spending and Health Savings Accounts, generous retirement contributions after two years of service, Tuition Assistance, and professional development opportunities for all positions.

We are seeking a Records Specialist II: Research Coordinator to work remotely on a full-time 37.5-hour per week basis.

Summary

Under general supervision, the Records Specialist II serves as a senior and lead Record Specialist. Serves as a lead worker and provides training to staff in the unit. This position reports to the Associate Registrar and may receive assignments directly from the Registrar.

The Records Specialist II: Research Coordinator position performs a variety of administrative support functions that require extensive knowledge of tracking processes as it relates to the research curriculum, and the ability to develop positive interactions with students, alumni, faculty, program managers and program directors/leads. This position's duties involve the maintenance of the dissertation and research training tracking systems. This position will provide advice and counsel to faculty and academic program staff about research curriculum issues, including criteria, policies and procedures. The position will administer course registration associated with research courses, provide grading support to faculty, and ensure faculty and program adherence to grading policies.

All Registrar Office staff are expected to represent Fielding and the student records profession in a positive manner and to collaborate with academic and other departments to contribute to the retention of students. The Records Specialist II must have strong problem solving-skills, the ability to manage multiple projects and tight deadlines, work with a wide array of faculty and staff, and employ impeccable organizational skills. The role utilizes interpersonal, analytical and technical skills and requires strong proficiency in multiple software programs.

Distinguishing Characteristics: The Records Specialist II: Research Coordinator position will possess a comprehensive knowledge of the dissertation and research training processes, enabling the incumbent to provide support and guidance to Fielding constituents. Ongoing consultation with students, faculty committee members, and External Examiners to facilitate student progress through dissertation proposal and final reviews and step completion. Coordination of approvals for research practicum sites and completions. Coordinates External Examiner appointment and review, proofreading, and ProQuest submission processes. The Records Specialist II serves as a first point of contact for questions regarding fundamental Registrar Office procedures and policies. In the absence of department leadership, the Records Specialist II will represent the department.

QUALIFICATIONS

Applicants should have a bachelor's degree with a major in humanities; social sciences; liberal arts, or business, public, or educational administration preferred; or, an equivalent combination of education and experience that provides the required knowledge, skills and ability. Minimum of two years of clerical or administrative experience in higher education, preferably in a Registrar's office.

Application Instructions

Fielding Graduate University utilizes ADP Workforce Now for online applications. You will be prompted to create a username and password to initiate the application process. Applications will not be considered complete unless both a resume and cover letter are uploaded. Do not use Easy Apply. Applicants are encouraged to have their employment history, educational information, and professional references on hand while completing the application. The online application process takes approximately 30-60 minutes. Upon completion, applicants will receive confirmation of receipt via email.

If you would like guidance on how to write a cover letter, please click the link below.

https://zety.com/blog/how-to-write-a-cover-letter

We Are an Equal Opportunity Employer

Equal employment opportunity is a fundamental principle at Fielding. We're committed to a work environment in which relationships are characterized by dignity, courtesy, and respect. Employment here is based upon personal capabilities and qualifications without discrimination based on race, color, religion, gender (including gender identity and gender expression), sexual orientation, marital status, age, national origin, citizenship status, military/military spouse, or veteran status, disability, or any other protected class as established by law.

Fielding Graduate University is committed to inclusive excellence and encourages diversity and inclusivity in all its enterprises. As an equal opportunity employer committed to social justice, we value and welcome individuals of all ages, abilities, backgrounds, beliefs, genders, gender identities, gender expressions, marital status, national origins, race and ethnicities, religious affiliations, sexual orientations, military/military spouse, or veteran status - and other visible and nonvisible differences. We seek employees who are committed to creating a respectful, welcoming, and inclusive environment for all community members.