About This Opportunity

Discover a meaningful and inspiring career at The University of Queensland, where your expertise will help shape the future of medical education. In this influential role within our flagship Doctor of Medicine (MD) program, you’ll guide the coordination of clinical teaching, placements and assessments across all year levels, working closely with committed clinical teams to uphold a culture of innovation, integrity and academic excellence.

This is your chance to make a lasting impact—supporting the learning experiences of future clinicians and contributing to a community that’s driven to create positive change in Queensland and around the world.

Key responsibilities will include:

• Provide high level support for various learning experiences, clinical placements, and assessments, ensuring they are appropriately scheduled and coordinated.
• Provide effective and efficient administration to support clinical placements, student field trips and workshops.
• Prepare and manage correspondence and enquiries, by referring for action or advice and seek timely follow-up and resolution of issues as required.
• Provide administrative support to the academic team, including updating and distributing teaching materials and information

About UQ

As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• Up to 26 weeks paid parental leave/paid primary care leave
• 17% superannuation contributions + 17.5% annual leave loading
• Access to flexible working arrangements
• Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
• Career development opportunities –access to exclusive internal-only vacancies and our Study for Staff program
• Salary packaging options

About You

• Demonstrated commitment to and enthusiasm for the provision of excellent client service.
• Proven ability to interpret and apply a range of rules, policies and procedures.
• Demonstrated high-level written and verbal communication skills.
• High-level computer skills with experience in Microsoft Excel, SharePoint and web-based educational platforms.
• Demonstrated ability to work well both independently and in a team to prioritise workloads and meet deadlines.
• Excellent problem-solving skills and an ability to demonstrate initiative and good judgement.
• Relevant experience in student and/or academic administration in a higher education institution or similar environment will be highly regarded.
• Travel and out of hours work: Attendance at programs and/or functions outside normal business hours may be required and will be remunerated in accordance with standard University policy.

This position may require some travel; the individual must be willing to travel as needed particularly between any of the University’s local campuses or locations.

The successful candidate may be required to complete a number of pre-employment checks, including: right to work in Australia, criminal check, mandatory immunisations.

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

Questions?

For more information about this opportunity, please contact Rebecca Magee, Team Leader - North Learning Community on rebecca.magee@uq.edu.au

For application inquiries, please reach out to the Talent Acquisition team at talent@uq.edu.au, stating the job reference number (below) in the subject line.

Want to Apply?

We welcome applications from all individuals and are committed to an inclusive and accessible recruitment process. To be considered, please ensure you upload:

• Resume
• A cover letter summarising how your background aligns with the 'About You' section

Our strength as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact talent@uq.edu.au.

Other Information

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.

Applications close Thursday 4 December 2025 at 11.00pm AEST (R-58303). Please note that interviews have been tentatively scheduled for 11th December.