"Administration Officer"

Administration Officer

Apply

locations

Wallumattagal Campus, Macquarie University

time type

Part time

posted on

Posted 3 Days Ago

time left to apply

End Date: March 16, 2026 (12 days left to apply)

job requisition id

R000022371

PRIMARY DETAIL

• Level 6 from $99,161 to $109,457per annum prorated for 40% part time, plus 17% employer’s superannuation and annual leave loading.
• Part-time (14 hours / 2 days per week / 0.4 FTE), fixed term role for 12 months
• Macquarie University, Wallumattagal Campus, North Ryde

The Faculty of Science and Engineering is currently seeking an enthusiastic and well organised Administration Officer to join our administrative team. Reporting to the School Operations Manager, the successful candidate will be responsible to provide high level administrative, finance and project support for the Macquarie University Cyber Security Hub.

About You

You will have excellent verbal and written communication skills, outstanding organisational skills and the ability to show initiative. You will operate both autonomously and within the team environment, applying sound judgement to solve issues and prevent their reoccurrence. Your ability to respond effectively to competing demands and tight timeframes and form effective and collegial relationships with your network of peers, will be key to your success in this role within a complex, fast paced professional administrative team environment.

About Us

The Faculty of Science and Engineering is a young and dynamic faculty driven by the spirit of discovery. Here we nurture the next generation of science and technology innovators. From a handful of students on the University’s first day, the Faculty now serves nearly 9000 students across all our programs. Further information about the faculty click here.

Macquarie University Cyber Security Hub provides expertise and leadership in cyber security across technology, governance, policy and human factors, while also offering a platform for meaningful exchange between academics and practitioners from business and government. Its work spans multiple disciplines—computing, engineering, business, criminology, law and psychology—to support cross‑cutting research initiatives. In addition, the Hub is committed to training the next generation of cyber security specialists, raising awareness among current leaders, and upskilling the existing workforce. It also contributes to the development of commercial technology solutions that address emerging cyber security challenges.

How to Apply

To be considered for this position, please apply online by submitting your CV and a separate (2-page maximum) cover letter that demonstrates how you meet the following selection criteria:

• A degree in business, finance or a related discipline and relevant experience
• Demonstrated knowledge of and experience in working in a complex administrative environment, preferably within Higher Education
• Demonstrated knowledge of finance and budgeting principles and practices with experience in budget administration, analysing data and/or working with systems and reporting
• Experience undertaking transactional administrative activities including supporting purchasing, invoice payments and reimbursements in line with University policies
• Experience providing general administrative support, including facilities management, office and IT equipment management and enquiries
• Experience providing event coordination and administration
• Experience with Executive calendar/diary management and meeting organisation
• Demonstrated experience in developing and implementing administrative process improvement
• Strong customer service focus and ability to work and communicate effectively with a diverse range of stakeholders
• Demonstrated time management and organisational skills with demonstrated ability to coordinate and deliver on competing deadlines
• Demonstrated ability to exercise judgement and discretion when dealing with confidential and sensitive information and data

Enquiries: Mark Rego, School Operations Manager, Computing at mark.rego@mq.edu.au

Applications Close: Sunday 15th of March at 11:59pm (AEST)

*** Applications will be reviewed as they are received, and we reserve the right to progress or decline an application prior to the application closing date. We also reserve the right to close the advertisement early if a sufficient number of qualified applicants is received.

Applications Close:15/03/2026 11:59 PM