Reference Number225202 - Administrative Assistant

Administrative Assistant

Faculty of Humanities, Arts, Social Sciences and Education

• Continuing, full-time
• $71,725 to $77,668 per annum (HEO4) + 17% super
• Salary packaging options are available
• Generous leave entitlements including Christmas shutdown, parental, cultural, gender affirmation & domestic violence
• 5 weeks annual leave + Christmas shutdown leave
• Armidale based role. Flexible or hybrid work arrangements available.
• Free on campus parking
• On campus gym and pool + sporting competitions
• Employee Assistance Program (EAP) and wellbeing support
• Diverse and supportive workplace with UNE Ally Network, Equity Committee, Queer Space

About the role

As an Administrative Assistant in the Faculty of Humanities, Arts, Social Sciences and Education (HASSE), you'll play a vital role in supporting one of UNE's most diverse and dynamic faculties. This position offers the variety and engagement that makes administrative work genuinely rewarding - you'll be directly involved in supporting teaching and learning activities, from processing student extension and special assessment applications to coordinating examination processes and managing results. You'll also assist with organizing faculty seminars, workshops, and public lectures, maintain critical databases and records, coordinate meetings (including agenda preparation and minute-taking), and handle routine financial transactions. Your work will have a tangible impact on student success and the smooth operation of academic programs across the School of Education and the School of Humanities, Arts and Social Sciences.

Working under the general direction of the Team Leader, you'll have the autonomy to manage your day-to-day tasks while being supported by a collaborative administrative team. This role is ideal for someone who values variety, thrives on problem-solving, and wants to be part of a faculty environment where staff are safe, welcomed, and respected. You'll develop your digital capabilities - including embracing AI and emerging technologies in administrative processes - while building strong relationships with academic staff, students, and colleagues. Like 85% of current UNE staff who enjoy the kind of work they do in their roles, you'll find this position offers meaningful contribution to education excellence in a supportive and flexible environment.

About you

To be successful in this role, you will have:

• A relevant qualification (Diploma, Certificate IV, Certificate III, or post-trades certificate) with appropriate work experience, or an equivalent combination of relevant experience and training
• Advanced word processing skills and strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams, Outlook), Adobe Acrobat, and video conferencing platforms like Zoom
• Proven administrative experience, ideally within a small office or team environment
• The ability to work independently on day-to-day matters, take initiative, and deliver assigned tasks to deadlines while following established procedures and guidelines
• Excellent interpersonal, written, and verbal communication skills, with the ability to build strong relationships with colleagues, students, and stakeholders
• A high level of discretion, tact, and the ability to handle confidential information with integrity
• A flexible and adaptable approach to work, with the willingness to embrace change and respond positively to new initiatives and strategic directions
• A readiness to use AI and digital technology in the workplace to enhance administrative processes and efficiency
• You'll be someone who thrives in a varied role, enjoys problem-solving, and takes pride in being a reliable and integral part of a supportive team environment.

About the Faculty

The Faculty of Humanities, Arts, Social Sciences and Education (HASSE) is a multidisciplinary academic unit that aspires to lead through academic excellence in learning and teaching, research, and professional engagement. Operating through the School of Education and the School of Humanities, Arts, and Social Sciences, HASSE influences public policy, professional practice, and community life across diverse disciplines - making it an exciting and intellectually stimulating environment to work in.

Working in HASSE means being part of a faculty committed to delivering an outstanding student experience through innovative undergraduate and postgraduate programs that prepare graduates for success in a complex and changing global environment. The faculty undertakes world-class research, strengthened by collaboration across disciplines and strong partnerships with professions, industry, and other institutions. As an administrative team member, you'll contribute to this mission in a supportive environment where staff are safe, welcomed, and respected, with opportunities for self-development, participation, and engagement. It's a place where your work directly supports academic excellence and has meaningful impact on student success and faculty outcomes.

Enquiries

To discuss this role please contact Allison White, Team Leader, Faculty of HASS and Education, phone: (02) 6773 1275, email: awhite55@une.edu.au.

If you require any adjustments or support to fully participate - such as an alternative format for the application form - please contact your Talent Acquisition Consultant at jobapplication@une.edu.au or on 02 6773 3705.

If you have a disability and would like a confidential conversation about working at UNE, you are welcome to contact our Health, Safety and Wellbeing Team.

For further information about this position, please see the Position Statement below.

To Apply

Closing Date: 11:59pm, Sunday, 08 March 2026

Reference No: 225202

Please submit the following documents by clicking the Apply Now button below:

Your application should be comprised of:

1. Covering letter;
2. Responses to selection criteria (refer to the position statement);
3. Current CV.

Applicants must have appropriate Australian work rights for the duration of this position.

UNE: A Diverse and Inclusive Workplace

At UNE, we believe our strength comes from the diversity of our people and the unique perspectives they bring. We are committed to fostering an inclusive environment where everyone is valued and empowered to contribute their best.

We warmly encourage applications from Aboriginal and Torres Strait Islander peoples, individuals with lived experience of mental health or disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTIQIA+.

UNE is committed to enabling all staff to thrive and ensuring that our LGBTIQIA+ community and staff from all cultures feel included and respected. Our UNE Ally Network is here for staff and students and for any questions, contact our Equity, Diversity and Inclusion Consultant.

About Our Process

At UNE, we are committed to employing individuals who meet the requirements of this role and align with our values: Be Bold, Be Kind, Be Accountable, Be Connected. All applicants will be contacted and advised of an outcome. The successful candidate will be required to undertake pre-employment checks prior to commencing in this role as indicated in the position statement.

If you are the preferred candidate for this role you will be required to provide UNE with a National Police Check prior to the university making an offer of employment. Please note that people with criminal records are not automatically excluded from applying for this position (unless there is a particular requirement under law).

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