Job Description

Position Title:

Administrative Assistant

Job Description:

The Administrative Assistant assists in the daily operational management of a department, including budgeting, customer service, and administrative support duties.

ESSENTIAL DUTIES:

• Serves as initial contact, answers telephones, emails, assesses and responds to inquiries, provides appropriate information and direction, scheduling classroom or event space, processes mail and packages.
• Prepares and reviews reports, forms, and documents; ensures compliance with policies and campus procedures; maintains web pages; schedules and prepares for meetings and/or special events.
• Processes purchase orders and remittance vouchers, maintains office supplies, and collects and deposits miscellaneous monies.
• Assigns and supervises the work of student employees.
• Serves as operational liaison to other departments, campus, and community.
• Assists with the development and oversight of budget and financial information, such as maintaining balances, researching discrepancies, and preparing reports and recommendations.
• Assists in the coordination and publicity of departmental activities and events, including the design of brochures, newsletters, or invitations.
• Oversee and coordinate student media equipment checkout, ensuring accurate inventory tracking and a positive, efficient experience.
• Performs other duties of a similar nature or level.

Required Qualifications

• High School diploma or GED; and
• One year of specialized training in administrative support or a related field; and
• Three years of administrative support or related office experience

Knowledge, Skills and Abilities:

• Office principles and practices
• Budgeting principles
• Basic mathematics
• Customer service
• Computer and basic office equipment
• Software applications (some positions require knowledge of specific operating system and HTML)
• Grammar and writing formats
• Organizational skills
• Problem solving
• Ability to multitask with attention to detail
• Research, preparation, and analysis of data
• Communication as applied to interaction with students, coworkers, supervisor and the general public

Preferred Qualifications

• A strong work ethic and ability to display initiative.
• Experience and willingness to create documents and share data with Google Drive/suite.

Physical Demands

Sedentary Work: Exerting up to 10 pounds of force occasionally

FLSA

Non-Exempt

Additional Demands

Some departments may require occasional night or evening work

Hours of Work

Monday - Friday 8 a.m. to 4:30 p.m.

Application Details

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