"Administrative Coordinator"

The university is looking to fill 2 vacant Administrative Coordinator positions in the Molinaroli College of Engineering and Computing. The Administrative Coordinator ensures the smooth daily operations of the department by serving as the primary point of contact for visitors, faculty, staff, and students while maintaining a professional and welcoming office environment. This role manages front desk responsibilities, work requests, schedules appointments, coordinates meetings, drafts correspondence, processes invoices, handles travel requests and reimbursements, and oversees purchasing and printing tasks. The position requires strong organizational skills, attention to detail, and efficiency to support the department’s overall functionality.

Job Related Minimum Required Education and Experience: Requires a Bachelor’s Degree in a job related field and 1 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.

Preferred Qualifications: Knowledge of university policies and procedures. Experience in Banner and PeopleSoft Systems. Knowledge of government policies and procedures.

Knowledge/Skills/Abilities: Working knowledge of modern office procedure, practices, and the care and operation of standard office equipment and machines. Proficiency in Microsoft Office and especially Outlook Excel, Word, Co-Pilot, and other general business software. The ability to work well with others and establish and maintain effective working relationships with multiple constituencies.

Job Duties:

• Be the “face” of the assigned department, as the first point of contact for faculty, staff, students and other university constituents, and visitors. Cheerfully triage requests, attempt to resolve problems or direct to the appropriate resources. This involves answering phones, responding to e-mails, greeting visitors, etc. Ensures the office is professionally maintained at all times. (Essential Function: Yes, Percentage of Time: 10)
• Collaborate with the assigned departmental business manager to ensure proper application of procurement practices, including preparing expenditure vouchers, preparing purchase requisitions, purchasing departmental supplies, serving as the department’s Credit Card Liaison, processing travel authorizations, processing TRVs, and processing payment requests. Ensure all activities comply with university policies and cost-saving measures. (Essential Function: Yes, Percentage of Time: 35)
• Combine, compile and control confidential department files related to Faculty Tenure and Promotion, class evaluations, salaries, annual reviews and strategic planning. Assist with Faculty hiring and department T&P process. Assist in the preparation of faculty award nominations. Assist the department Faculty Search Committee as needed, including HR paperwork for new hires. (Essential Function: Yes, Percentage of Time: 10)
• Provide primary administrative support to the department chair by scheduling and organizing meetings, managing departmental mail and shipments, maintaining supply inventory, approving timecards and coordinating the booking of departmental spaces such as conference rooms. In addition, assist the chair in drafting documents based on verbal or email instructions, compiling departmental data into charts, reports, and presentations, reviewing documents before submission for signature, and tracking deadlines for various departmental processes. At the direction of the department chair, oversee activities that support the department, including coordinating seminar speakers, planning events and meetings, summer camps, organizing schedules and agendas, preparing announcements, and arranging snacks, meals, space, and managing travel and accommodations for visiting guests. (Essential Function: Yes, Percentage of Time: 25)
• Undergraduate Student Program Support: assists the Director of Undergraduate Studies with ABET related documents through Blackboard. (Essential Function: Yes, Percentage of Time: 15)
• Accepts other related duties and special projects as assigned and attends occasional after-hours events as directed. (Essential Function: Yes, Percentage of Time: 5)

About University of South Carolina: From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.