"Coordinator, Events and Experiences - University Advancement"

Position Summary

The Events and Experiences Coordinator plays a pivotal role in fostering meaningful engagement with external constituents including donors, community leaders, elected officials, and strategic partners by planning and executing high-impact events that elevate the university's mission and visibility. This role demands a proactive, detail-oriented, and collaborative professional who thrives in a fast-paced environment and is passionate about delivering exceptional experiences.

Primary Responsibilities

• Event Planning & Execution: Collaborate with event hosts to develop concepts, timelines, budgets, logistics, and guest lists. Coordinate menus, decor, safety/security plans, and other event details to ensure seamless execution
• Vendor Coordination: Liaise with on- and off-campus vendors including caterers, AV providers, transportation companies, florists, rental suppliers, and SEMO Facilities Management to deliver high-quality events
• On-Site Event Management: Attend and oversee events to manage setup, logistics, guest experience, and troubleshoot issues in real time
• Stakeholder Communication: Maintain consistent communication with hosts, internal teams, vendors, and guests to ensure alignment and timely updates
• Marketing & Promotion: Assist in developing promotional materials, invitations, and guest lists to drive appropriate attendance and engagement
• Donor Experience Coordination: Partner with the Manager of Stewardship & Donor Relations to design and implement impactful donor experiences
• Post-Event Analysis: Conduct evaluations to measure success, document attendance, and identify areas for improvement

Required Qualifications

• Bachelor's degree (December 2025 graduates will also be considered). A Bachelor's Degree in Marketing, Hospitality Management, or Public Relations is a plus.
• Two years of experience in event planning. Experience in higher education or nonprofit sectors a plus.
• Demonstrated exceptional organizational and time management skills
• Strong written and verbal communication skills
• Proven problem-solving mindset and ability to adapt under pressure
• Proficiency in Microsoft Office, specifically Outlook, Excel, and Word. Event management and/or database software experience is a plus.
• Experience and commitment to customer service and stewardship
• Ability to work occasional evening and weekend work to support university events
• Demonstrated ability to work independently and part of a team with a high level of professionalism and discretion

Required Information & Deadline

Application Deadline: The position is available immediately and will remain open until filled. To ensure full consideration, application materials must be received by October 6, 2025.

To Apply: Complete the online application by clicking on the APPLY button at the top of the page. You must submit the following for your application materials to be complete:

• Letter of interest addressing all position qualifications
• Current resume
• Names and contact information of three professional references may be asked for later, if not previously submitted

Additional Information

About Southeast Missouri State University (SEMO): Founded in 1873 and accredited by the Higher Learning Commission, Southeast Missouri State University provides student-centered education and experiential learning with a foundation of liberal arts and sciences, embracing a tradition of access, exceptional teaching, and commitment to student success that significantly contributes to the development of the region and beyond. SEMO values access to high-quality, affordable education with a broadly representative student body, faculty, and staff that respects and celebrates a diverse learning community in a global society.

Department Website: University Foundation