"Coordinator for Student Government & Student Organizations - Student Activities/Great Dane Union - University at Albany"

The Coordinator for Student Government and Student Organizations plays a vital role in cultivating a vibrant and inclusive student life experience. This position supports the leadership development and success of student government leaders and student organizations by providing advising, training, and resources. The coordinator will work closely with students, staff, and faculty to foster a campus environment that encourages civic engagement, collaboration, and community building.

This staff will work closely with Student Activities and the Student Association to provide support to all student organizations recognized by the Student Association.

Primary Responsibilities:

• Administrative and Operational Support - Work closely with Student Activities to provide support to student groups and maintain student group engagement platforms and budgets
• Manage student organization portals and databases (e.g., MyInvolvement).
• Monitor organization compliance with institutional policies and procedures.
• Coordinate with campus partners to support student involvement opportunities.
• Update MyInvolvement with updated rosters and clearing out of organizations that no longer exist.
• Provide support to the risk management team by reviewing SERE applications and communicating with student group reservation managers.
• Collect and analyze data on student engagement to inform program improvement.
• Work with the Director of the Great Dane Union to review the Student Association's budget for the upcoming fiscal year.
• Work closely with the Student Government/Senate to provide guidance on policy, procedures and attend weekly Senate meetings, etc?
• Serve as the primary advisor to student government, including student senate and executive board.
• Support election processes, constitutional reviews, budgeting procedures, and program planning.
• Facilitate leadership development and training for elected student leaders.
• Meet with student groups to discuss any violations of current university policies.
• Approve Purchase Requests for student groups in consultation with the Director for the Great Dane Union.
• Conduct bi-weekly Student Association leadership meetings with the Executive branch, Supreme Court, Elections commissions and any other key stakeholders.
• Serve as professional staff representative for Undergraduate and Graduate Student Association Senate meetings.
• Send timely and pertinent updates to professional staff regarding student association updates and developments.
• Provide consultation to the Student Activities staff to ensure Student Organization Resource Center support services are in line with needs.
• Assist the Great Dane Union with various cornerstone events, presentations and trainings
• Assist with on campus events during weekdays and weekends.
• Assist in the registration, training, and oversight of recognized student organizations.
• Guide students through event planning, fundraising, and risk management procedures.
• Support the development of new student organizations and initiatives.
• Provide support for the annual Student Organization Leadership (SOL) Summit by providing training on the reservation process and following University policies.
• Provide leadership, oversight and direction to direct reports to assure goals, programs, activities, and personnel practices are consistent with and contribute to the University's goals and strategies. Lead employees for maximum performance and dedication. Complete performance management feedback and goals timely and per requirements.
• Review relevant policies and procedures and update as needed
• Review and maintain the Student organization handbook each academic year.
• Other reasonable duties as assigned.

Functional and Supervisory Relationships:

• Reports to Associate Director for Student Activities & Orientation.
• Supervises the following positions: (1) Graduate Assistant.
• May supervise employees as assigned (if no direct reports at time of filling position).

Job Requirements:

The Individual must be able to function in a team setting.

• Knowledge of university policies.
• Strong understanding of student government and their respective policies and procedures.
• Familiarity with university structures, governance, and student affairs.
• Understanding of platforms like MyInvolvement, Microsoft Office, and possibly budgeting or reservation systems.
• Strong interpersonal and professional communication, including public speaking and report writing.
• Managing multiple responsibilities and deadlines effectively.
• Ability to adapt when responding to changing student needs, university policies, and event logistics.
• Strong organizational and communication skills.
• Ability to work some evenings and weekends for events.

Minimum Qualifications:

• Bachelor's degree from a college or University accredited by the US Department of Education or internationally recognized accrediting organization.
• 1 to 2 years of relevant full-time experience in higher education working with diverse student populations.
• Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community.
• Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging relative to their role.

Preferred Qualifications:

• Master's degree in Higher Education or related field from a college or University accredited by the US Department of Education or internationally recognized accrediting organization.
• Experience advising student government or large-scale student organizations.
• Familiarity with student engagement platforms and event planning.

Working Environment:

• Typical office environment.
• Must be available to work some nights and weekends for student events and Student Senate meetings.
• Must be able to work in a team setting.

Professional Rank and Salary Range: SL2, Student Activities Associate, $52,000-$54,000. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act requires institutions to prepare an Annual Security Report, which is available here.