"Family Engagement Coordinator"

Family Engagement Coordinator

Company: University of Oklahoma

Job Location: Oklahoma-Norman

Category: Student Affairs and Services

Type: Full-Time

Job Number: 252649

Organization: Ctr For Educational & Commun.

Schedule: Work Schedule: Monday to Friday, 8:00am to 5:00pm

Work Type: Hybrid

Salary Range: Targeted salary: $54,700 to $72,500 annually, based on experience

Benefits Provided: Yes

Required Attachments: Resume, Cover Letter, Statement of Teaching Philosophy

Job Summary

The Family Engagement Coordinator will guide the Family Engagement Team (internal and external stakeholders) in planning, organizing, communicating, and monitoring evidence-based services with project partners and ensure that they are aligned with specified project outcomes. The incumbent will oversee project management, participant management, and development of high-quality resources supporting their team's services. This professional will facilitate the ongoing development of each member of this team to help team members realize their full professional potential in supporting family engagement.

Essential Job Duties & Functions

Talent Management [20%]:

• Professional Learning: Identify, develop, and implement learning opportunities designed to enhance the skills, knowledge, and abilities of team members.
• Mentoring and Coaching: Provide guidance and mentorship to employees, assisting them in setting and achieving career development goals.
• Performance Management: Assist each team member in planning, developing, and implementing performance goals that align with the sponsored project goals they serve.
• Feedback and Evaluation: Establish opportunities for employees to receive constructive feedback on their performance and offer opportunities for self-assessment and improvement.

Communications [20%]:

• Internal Communication: Develop, implement, and oversee internal communication strategies to ensure employees are well-informed about organizational updates, policies, and relevant news. This may involve using various channels such as email, Microsoft Teams, and team meetings to keep staff informed.
• External Communication: Manage external communications, including interactions with students, families, educators, school leaders, and partners. Create and maintain a positive working relationship and ensure all external messages align with the organization's mission and values.
• Content Creation: Develop and distribute content, including written materials, graphics, presentations, and multimedia, to convey key messages and information. Ensure content is clear, consistent, and engaging.
• Stakeholder Engagement: Build and nurture relationships with key stakeholders, including students, families, educators, school leaders, and partners. Keep them informed and engaged in the sponsored project's activities and initiatives.
• Communication Strategy Development: Collaborate with the management team to develop and execute comprehensive communication strategies that support the sponsored project's objectives and goals.

Evaluation and Reporting [15%]:

• Data Collection: Collect, compile, and organize data from field services and participant feedback.
• Reporting Systems: Utilize the sponsored project's reporting systems to document and communicate evaluation findings to stakeholders.
• Continuous Improvement: Collaborate with relevant teams to develop project services based on identified needs. Monitor progress in implementing improvements and adjust strategies as needed.
• Documentation: Maintain comprehensive documentation of services, partner interactions, and evaluation processes and methodologies.
• Performance Metrics: Develop and implement key performance indicators (KPIs) aligned to the team's sponsored research goals.

Community Learning Facilitation [15%]:

• Facilitation and Instruction: Deliver engaging community learning sessions, workshops, and seminars that fully address the instructional learning goals. Utilize various instructional methods and adult learning principles to cater to diverse learning styles.
• Technology Integration: Utilize instructional technology tools to support online and blended learning opportunities. Stay current with e-learning trends and best practices.
• Communication and Promotion: Promote community learning opportunities to community members, primarily parents and guardians of cohort students, and encourage participation. Use various communication channels to raise awareness and generate interest in the sponsored project's offerings.

Evidence-Based Design [10%]:

• Identification of Research Objectives: Collaborate with relevant stakeholders to define question(s) that need to be addressed through a literature review.
• Search Strategy: Develop a comprehensive search strategy to identify relevant literature sources.
• Literature Search: Collect, organize, and catalog literature sources and evaluate the quality, relevance, and credibility of the literature sources.
• Synthesis and Analysis: Summarize key findings and insights from the reviewed literature. Identify common themes, trends, and gaps in existing knowledge and research.
• Evidence-Based Recommendations: Offer evidence-based recommendations and insights based on the literature review to guide decision-making and project services.

Instructional Design [10%]:

• Needs Analysis: Collaborate with stakeholders to identify learning needs and performance gaps. Determine the knowledge and skills community members require to meet the sponsored project's goals.
• Learning Objectives: Define clear and measurable learning objectives for each instructional program.
• Curriculum Development: Design a comprehensive curriculum or community learning programs that cover the identified learning objectives. Organize content logically and in a sequential manner.
• Content Creation: Develop instructional content, including written materials, multimedia presentations, videos, e-learning modules, and assessments. Ensure that content is engaging, informative, and interactive.
• Instructional Strategies: Select appropriate instructional methods and strategies, considering the needs of the learners. Incorporate a variety of pedagogical techniques to cater to diverse learning styles.
• Technology Integration: Utilize instructional technology to enhance the learning experience.
• Compliance and Accessibility: Ensure that instructional materials are compliant with relevant laws and accessibility standards and are accessible to all learners, including those with disabilities.
• Facilitation Development: Prepare and support community learning facilitators in implementing instructional programs. Provide guidance and resources to ensure effective instruction.
• Collaboration and Communication: Collaborate with subject matter experts, instructional designers, artists, writers/editors, and community learning facilitators to ensure that instructional design aligns with project goals and requirements. Communicate progress and results effectively.

Project Management [10%]:

• Project Planning: Collaborate with stakeholders to create detailed project plans, outlining tasks, timelines, and resource requirements.
• Team Coordination: Assign project roles and responsibilities to team members, providing leadership and guidance to ensure that team members understand their tasks and deadlines.
• Resource Allocation: Allocate and manage resources, including budget, personnel, and materials, to support project execution.
• Task Execution: Oversee the execution of project tasks, ensuring that they are completed in accordance with the project plan and within the specified time.
• Communication and Reporting: Establish clear communication channels to inform stakeholders about project progress. Provide regular updates, reports, and status meetings to address concerns and facilitate decision-making.
• Stakeholder Engagement: Foster positive relationships with project stakeholders, including community members, partners, and team members. Address their needs and concerns while keeping them informed about project developments.

As Needed: The incumbent will perform various additional duties as needed to successfully fulfill the position's function.

Job Requirements

Required Education/Experience: Master's degree in education or related field, AND:

• 60 months of K12 educational experience, which includes classroom experience with 36 months as a building leader, team leader, department chair, or curriculum coordinator providing professional development facilitation and managing/leading multiple projects.

Skills:

• Active listening skills
• Ability to communicate verbally and in writing
• Ability to multitask and meet deadlines in a timely manner
• Ability to work with diverse groups in planning, developing, and evaluating products
• Teamwork and collaboration skills
• Employee talent development strategies
• Microsoft Office (Word, Excel, PowerPoint, Outlook, OneDrive)
• Microsoft Teams
• Google Workspace (Docs, Sheets, Slides, Drive)
• Zoom
• Knowledge of trends and developments in process innovation and project management

Working Conditions:

• Classrooms or professional learning venues
• Communicate effectively and listen
• Manual dexterity
• Present in front of large groups of stakeholders
• Sit for prolonged periods
• Standard office environment
• Use of a computer
• The incumbent will provide services to 17 cohort schools in the Oklahoma City metro area and will be expected to travel to each site 3 to 4 times per year.
• The incumbent will host occasional evening and weekend events tailored to the needs of grant stakeholders.

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Hiring contingent upon a Background Check?: Yes