Fiscal Specialist 1

The Fiscal Specialist 1 performs detailed fiscal work under general supervision of the Student Financials and Accounts Receivable Assistant Manager. The position uses an automated system to compile billing information, compute billing amounts, record receivables, prepare billing documents, and maintain student/accounts receivable files. The Fiscal Specialist I maintains and modifies the accounting system of the college by reconciling, reviewing, and adjusting accounts using a variety of methods and reports. The position also performs collection activity for the college.

COLLABORATION & STAKEHOLDER ENGAGEMENT:

• This position requires to work, communicate, and coordinate with other departmental process and procedures.
• Able to ask the questions from other departments to receive clarifications on policies and procedures.
• Listens to students/customers on their needs and what information they require and direct them to the appropriate departments. ? Must be able to answer inquiries from other departments regarding policies and procedures for Student Financials/Cashier's Office.
• Able to be proactive in doing initial research and analysis of potential issues. Issues that arise from the same situations and patterns affecting multiple students/customers.
• Able to communicate potential issues to the Student Financials and Accounts Receivable Assistant Manager

ABOUT THE COLLEGE:

Green River College's student body is made up of approximately 41% Academic Transfer students, 34% Professional-Technical students, 15% Adult Basic Education student, and 3% Applied Bachelor degrees. Green River College has four campuses, including the main campus in Auburn, Washington, with satellite campuses in Kent, downtown Auburn, and Enumclaw. Green River programs serve high school graduates, Running Start students (dual enrollment in local high schools and the college), those seeking retraining for the workforce, international students, students learning English, and Continuing Education students. Green River's service areas are increasingly ethnically diverse, comprising African Americans, African immigrants, Asian Americans, Asians, Latinx, Native Americans, Pacific Islanders, and Middle Eastern Americans, among other communities.

COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION:

We commit to be an anti-racist institution where all students, faculty, and staff receive the access, resources, and services needed to achieve their educational, career, and personal goals. Green River College makes social and economic justice, equity, and inclusion our highest priorities.

The Green River College definition of equity encompasses all identities, including but not limited to race, ethnicity, economic status, gender identity, sexual identity, disability, religion/spirituality, immigration status, age, and culture. We understand individual needs vary widely, and the effects of discrimination and historical oppression must be taken into account while aiming for equitable opportunities and outcomes for all.

PRIMARY DUTIES AND RESPONSIBILITIES:

• Answer a variety of questions and manage potentially stressful situations with a diverse population in a courteous and professional manner.
• Receives cash, checks, and/or credit card payments for student related transactions.
• Issues computerized or manual receipts for payments received by cash, checks, or credit card.
• Maintains records of funds received, distributed, and transferred.
• Maintains and/or enforces security procedures to ensure safety of funds. 3 Updated 11.2025
• Process departmental deposits efficiently and accurately.
• Balances records at the end of the workday.
• Maintains student files, reviews, and records outside vouchers into the college's automated ctcLink system for proper payoff activity.
• Provides fiscal support to the college by using an automated system to record information into the ctcLink accounting system.
• Compiles information from the college's accounting system to prepare timely and accurate student invoices and/or receipts to reflect student accounts.
• Investigates, research and identifying past due amounts owed to the college and advises on resolution.
• Assist, explain, and advise students about tuition and fee rates, tuition due dates, payment options, refund policies, and other policies and procedures. Provide consistent and accurate information with following the FERPA guidelines.
• Initiates processing of complex cashiering transactions through the receipt of cash, check, EFT payments, third party vouchers and/or credit card for a variety of charges into customer accounts. ? Exercises independent judgment in interpreting and applying rules and regulations to resolve problems.
• Attend work-related meetings/trainings from State Board Training, Canvas, and other resources.
• Any additional duties as assigned by Student Financials and Accounts Receivable Assistant Manager.

Minimum Qualifications

• Two years of relevant accounting experience or equivalent education/experience.
• Demonstrated successful experience working accurately with numbers.
• Proficiency in Microsoft Excel, Word, and Outlook