Human Resources Technician I

Basic Function

Under the direction of an administrator or manager, performs a variety of routine personnel transactions, administrative functions, including but not limited to recruitment, examination, and selection processes; updates and maintains records, files, and filing systems pertaining to a variety of personnel management activities

Representative Duties

1. Enters and updates data into the Human Resource Information System (HRIS), processes information, updates and maintains departments storage and retrieval of records, files, and filing systems; extracts and compiles data to generate and prepare reports, as necessary. E
2. Responds to inquiries and assists college personnel and the general public concerning matters related to position vacancies, status of recruitments, and promotional opportunities. E
3. Responds to inquiries from college personnel pertaining to a variety of day-to-day personnel transaction matters, which may include explanations of policies, regulations, and guidelines. E
4. Establishes, maintains, and reviews personnel records and files to ensure compliance with College policies, rules and regulations. E
5. Performs routine review and screening of employment applications to ensure completeness and compliance with selection requirements. E
6. Assists with pre-employment recruitment and selection processes. E
7. Prepares job announcements for printing, posting, and distribution to internal and external recruitment sources following HR standards, policies, and procedures. E
8. Obtains and records employee background information; updates HRIS as needed with returned data. E
9. Assists in the development of documentation to ensure clearance related to employment, including but not limited to fingerprint review and submission to Department of Justice (DOJ), verification of experience, and training medical review. E
10. Maintains records, files, and filing systems pertaining to equal employment opportunity (EEO) trends. E
11. Answers inquiries to verify employment and compensation level according to predetermined college procedures. E
12. Assists with the various clerical aspects of the Governing Board action follow-up. E
13. Assists with selection examination processes; prepares employment lists in accordance with pre-determined rules and guidelines. E
14. Operates a variety of office machines including personal computer and software programs and applications such as Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint). E
15. Performs a variety of clerical and administrative responsibilities in support of the departments day-to-day activities and/or operations utilizing a variety of communication modalities including but not limited to answers and responds to phone calls, emails, text messages, and chat platforms; opens, screens, and distributes mail and correspondence; photocopies documents and requests duplication services; ensures maintenance and repairs of assigned work areas, facilities, or equipment; enters various requests for services from IT, Facilities, and Maintenance; contacts vendors for equipment service, when needed; follows-up with vendors to ensure satisfactory completion of requests; may perform simple repairs or maintenance to standard office equipment. E
16. Performs related duties that support the overall objective of the position.