Job Summary

The Administrative Assistant performs general office duties in support of department staff and supervisors. This position performs clerical and administrative duties throughout the college, assisting students and visitors with general department information and direction.

Responsibilities

• Manage daily activities of the office including student check-in, greeting students, contacting students for appointments, and supervise student workers; provide administrative support to the Director and clerical assistance to the staff.
• Maintain Blumen database and participant student files and generate reports, schedule tutoring appointments for participants; schedule educational and cultural enrichment events; oversee all event planning duties for workshops, including scheduling rooms, ordering supplies and food when needed, and distributing evaluations; input and maintain all program evaluation data.
• Maintain ledger of expenditures and reconcile budget monthly; handle routine office activities including greeting visitors, answering telephones, maintaining files, preparing correspondence and reports, and ordering office supplies.
• Prepare various departmental and institutional reports; supervise work-study students; open and distribute mail as needed; log correspondence and various requests for service forms; maintain log of all checks received; maintain office calendar; compose, check, and proofread outgoing correspondence.

Required Qualifications

Education: Associate's degree

Experience: Minimum two years of experience (OR) Combination of education and experience

Preferred Qualifications

Previous experience serving students required supportive measures.

Knowledge, Skills, & Abilities

ABILITIES

• Ability to maintain the office with minimum supervision.
• Ability to work closely with students, faculty, and staff to ensure that all office operations are handled in an efficient and effective manner.
• Requires the ability to operate a computer, copier, and other standard office equipment.
• Ability to work cooperatively and effectively with others.
• Proficiency in the use of Microsoft Office applications.
• Ability to be organized and handle multiple tasks.
• Ability to prepare and/or process purchase orders.
• Ability to use small office equipment, including copy machines or multi-line telephone systems.
• Ability to use computers for data entry.
• Ability to use computers for word processing and/or accounting purposes.
• Extensive computer use in administrative areas with an emphasis on the BANNER student information system.

SKILLS

• Strong communication skills
• Independent judgment based on knowledge gained through the performance of responsible administrative duties.