"Program Manager"

Job Details

The Hoover Institution at Stanford University is seeking qualified candidates for the full-time position of Program Manager. To ensure your application information is captured in our official files for immediate access to your resume, you must apply to http://stanfordcareers.stanford.edu and in the key word search box, indicate Requisition #107166.

WORK ARRANGEMENT: Hybrid. This position will be based on the Stanford campus and will be considered for an option of telecommuting (hybrid of working on-site and off-site), subject to operational need.

About Stanford University’s Hoover Institution: The Hoover Institution on War, Revolution, and Peace is a public policy research center devoted to the advanced study of economics, politics, history, and political economy—both domestic and foreign—as well as international affairs.

Founded in 1919 by Herbert Hoover before he became the thirty-first president of the United States, the Institution began as a repository of historical material gathered at the end of World War I. The library and archives have grown to be among the largest private repositories of documents on twentieth-century political and economic history. Over time the Institution expanded its mission from collecting archival material to conducting advanced research on contemporary history and economics and applying this scholarship to current public policy challenges.

With its eminent scholars and world-renowned library and archives, the Hoover Institution seeks to improve the human condition by advancing ideas that promote economic opportunity and prosperity while securing and safeguarding peace for America and all humanity under the directorship of former Secretary of State Condoleezza Rice.

To learn more about the current scope of the Institution’s work, please review the 2024 Annual Report: https://www.hoover.org/about/reports/2024

JOB PURPOSE: The Institutional Programming (IP) team at the Hoover Institution is responsible for partnering in the delivery of Fellow-led programs. The work is fast paced, detailed, and collaborative. We are partners across the Institution providing innovative, thoughtful approaches that further the impact of the research and policy efforts our Fellows undertake. The IP team adapts to program management needs, remains flexible and positive during times of heightened stress, and strives for excellence in all that we do.

We are seeking an operations-minded individual to administer, support, and manage programs or functions under general supervision within the Institutional Programming (IP) team at the Hoover Institution. A successful candidate for this Program Manager position, will have the drive, organizational skills, and charisma to support programs in line with Hoover’s mission and research priorities. This position reports to the Senior Program Manager of IP with management of day-to-day operations of annual and one-time programs as directed. This position helps to support cross-functional communication and collaboration across Hoover, Stanford University, and through external engagement activities. Candidates should have a background in program management with an academic or policy focus that supports the creation, growth, and delivery of impactful programs. Candidates should enjoy a results-focused work environment. The position favors applicants who are warm, accountable, proactive, and team oriented.

CORE DUTIES:

• Manage programs from inception through conclusion. Manage programs including speaker management, participant management, logistics, budgeting, etc.
• Oversee and administer research activities by evaluating programs, making recommendations that impact policies and programs, and coordinating and implementing changes.
• Collect and analyze data, create reports, review and explain trends to determine program effectiveness; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program.
• Write and edit content for proposals, peer-reviewed publications, and other program activities under the general direction of PI. Assist with the development of research grants, (i.e., may suggest new funding opportunities, write portions of grants, and/or summarize data for grant support).
• Represent the program or function as the key contact and subject matter expert within the department, unit or school and develop communications for internal and external constituencies. Organize and/or participate in outreach activities such as events, partnerships, fundraising, training, and conferences. Lead workshops and facilitate meetings.
• Monitor expenses, budgets, and finances of the program. Make recommendations on funding based on program spend.
• May oversee and train student workers.

MINIMUM REQUIREMENTS:

Education & Experience: Bachelor’s degree and three years of relevant experience, or combination of education and relevant experience.

Knowledge, Skills, and Abilities:

• Demonstrated ability to prioritize own work and multi-task.
• Demonstrated excellent organizational skills.
• Demonstrated ability to take initiative and ownership of projects.
• Ability to communicate effectively both orally and in writing.
• Ability to routinely and independently exercise sound judgment in making decisions.
• Demonstrated experience working independently and as part of a team.
• Relevant subject matter knowledge.
• Ability to direct the work of others, for jobs requiring supervision.

Preferred Knowledge, Skills, and Abilities: Highly organized with keen attention to details: ability to produce high-quality work; ability to set timelines, map milestones, and meet deadlines. Demonstrated success in managing programs from inception to completion. Ability to prioritize and manage multiple projects and programs with competing priorities and deadlines. Excellent interpersonal and communication skills (both orally and written) with the ability to work effectively with staff, Hoover scholars, donors, and overseers. Knowledge of protocol using sound judgement and discretion when working with individuals from areas of academia, business, and government. Demonstrated ability to work both collaboratively as a member of a professional team and independently. Strong collaborative and relationship-building skills; ability to interact comfortably and work effectively with a variety of individuals to accomplish assigned tasks, including senior administrators, Hoover fellows, staff, donors and university officials. Proficient in Internet web technologies and applications, including Microsoft Office and Google Suite. Ability to direct the work of others, for jobs requiring supervision. Knowledge of Stanford’s Oracle Financial system a plus. Knowledge of HubSpot and Survey Monkey Apply a plus.

PHYSICAL REQUIREMENTS*: Constantly perform desk-based computer tasks. Frequently stand/walk, sitting, grasp lightly/fine manipulation. Occasionally use a telephone. Lift/carry/push/pull objects that weigh 11-20 pounds.

WORKING CONDITIONS: May work extended hours, evenings or weekends. May travel locally. Occasional overnight travel.

The expected pay range for this position is $100,023-$124,516 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.