"Project Management Support Coordinator (Project Coordinator)"

Planning Design & Construction (PD&C) at CU Boulder encourages applications for a Project Management Support Coordinator (Project Coordinator)! This position provides essential administrative and coordination support to the Design & Construction (D&C) team at the University of Colorado Boulder. This role supports the successful delivery of capital, non-capital, and deferred maintenance projects across campus by ensuring compliance with university and State of Colorado processes, maintaining accurate project documentation, and facilitating effective communication among team members. The position plays a key role in advancing the university’s mission by supporting the development and maintenance of high-quality campus facilities.

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

The PD&C department is responsible for the planning, design and construction of buildings on campus, in support of CU Boulder's academic mission. The department focuses on long-range planning and capital development functions of the organization as a balanced counterpart to the project-related functions of Campus Design & Construction. Department staff strive to guide campus development in a way that gives physical form to the university's mission, vision, and programs through the effective use of human, environmental, and financial resources.

Project Coordination & Administrative Support

• Assist project managers in the establishment and execution of construction and renovation projects, ensuring alignment with CU Boulder and State of Colorado standards.
• Prepare and manage project documentation, including solicitations, procurement, contracts, design review materials, permits, submittals, Requests for Information (RFIs), change orders, and amendments.
• Track project progress, schedules, and results using university-approved project management tools.
• Responsible for procurement within the CU Boulder Marketplace system and assist with the processing of invoices and pay applications.
• Support project closeout activities, ensuring all documentation is complete and follow State Buildings Program requirements.
• Identify and recommend process improvements to enhance efficiency and service delivery within D&C.

Partner Engagement & Communication

• Serve as a liaison between D&C and campus departments, architects, engineers, contractors, consultants, and regulatory agencies.
• Coordinate meetings, design reviews, and communications to ensure timely decision-making, project alignment, and provide clear, timely updates to partners.
• Assist in onboarding new project staff to CU Boulder’s project management and project coordination protocols, systems, and processes.

Data Management & Reporting

• Maintain accurate project records and documentation logs. Prepare and distribute information on budgets, schedules, and work plans in collaboration with project managers as needed.
• Assist in the preparation of reports and dashboards for leadership and collaborators.
• Support financial tracking and reconciliation in collaboration with project managers.