"Student Events Specialist"

Job Details

Position Overview: The Student Events Specialist supports the planning and execution of campus events, ensuring a welcoming and seamless experience for all guests. Reporting to the Manager of Campus Events, this role is ideal for students who are organized, service-oriented, and enjoy working in a team environment. The position also requires the ability to build and maintain strong relationships with both internal and external stakeholders.

Job Description

• 30% - Guest Services: Greet and assist guests upon arrival to ensure a welcoming and professional first impression.
• 20% - Event Setup: Assist with setting up beverage stations, linens, room layouts, and signage for internal and external events.
• 20% - Client Communication: Maintain clear and timely communication with clients regarding event logistics, including technology needs, refreshments, and printed materials.
• 15% - Team Collaboration: Work closely with fellow event staff to ensure all event requirements are met before and during the event.
• 15% - Event Breakdown: Assist with post-event cleanup and resetting of event spaces as needed.

Required Qualifications

• Demonstrated proficiency in Microsoft Word, Outlook, and Excel, as evidenced by prior coursework, work experience, or application materials.
• Previous experience providing customer service in a fast-paced environment as indicated in application materials.
• Strong written communication skills and attention to detail, as reflected in the submitted cover letter and resume.
• Must be able to lift and carry up to 35lbs, with or without reasonable accommodation.

Preferred Qualifications

• Experience using 25Live or comparable event scheduling software as indicated on application materials.
• Familiarity with University of Kansas policies, procedures, or campus operations.
• Prior experience supporting events, hospitality services, or related customer-facing roles as indicated on application materials.
• Evidence of effective teamwork and collaboration, as reflected in application materials.
• Eligibility for Federal Work-Study through the Office of Financial Aid.

Position Requirements

During the semester term of the appointment, the student hourly must be enrolled in no fewer than 6 credit hours. For summer periods the student hourly must: (1) have been enrolled in no less than 6 hours in the past spring semester or (2) be pre-enrolled in the upcoming fall semester in no less than 6 hours or (3) be enrolled in summer session or (4) be admitted to study in the upcoming fall semester. Student Hourlies may be undergraduate or graduate students. (Exceptions granted for GRA/GTA/GA appointments DO NOT apply to Student Hourly appointments).

Employment Conditions

(1) Student employees are not eligible for remote work arrangements unless an exception is approved by the unit leadership and HR. (2) This is an hourly/non-exempt position. A student employee cannot hold an hourly/non-exempt position and a salaried/exempt graduate or undergraduate position (GRA/GTA/GA/RUA/RGA) concurrently.

Additional Candidate Instructions

In addition to the online application, please submit a cover letter outlining your qualifications for the position, a current resume, and contact information for one professional reference. Only complete applications will be reviewed. To ensure full consideration, please apply by the priority deadline of August 20, 2025.

Contact Information to Applicants

Lauren Baxter, lauren.baxter@ku.edu

Advertised Salary Range

$12.00

Anticipated Start Date

Monday August 25, 2025