"Transfer Coordinator"

Transfer Coordinator

SUMMARY

The Transfer Coordinator is responsible for managing the process of evaluating and facilitating the transfer of credits for students transferring into the institution. This role involves working closely with prospective and current transfer students, academic department, and external institutions to ensure a seamless transition. The Transfer Coordinator provides guidance, resources, and support to help students maximize their transfer credits and align with degree requirements.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Review and evaluate transcripts from other institutions to determine transfer-ability of credits.
• Collaborate with academic departments to ensure that transfer credits meet the institution's course equivalency and degree requirements.
• Communicate with students regarding the status of their credit evaluation and ensure they understand how their transferred credits apply to their program of study.
• Serve as the primary point of contact for prospective and current transfer students.
• Provide guidance on the transfer process, degree programs, institutional policies and scholarship opportunities.
• Assist students in navigating transfer agreements and articulation agreements with community colleges or other institutions.
• Work closely with enrollment management, academic advising, and faculty to facilitate smooth transfers.
• Participate in outreach efforts such as transfer fairs, orientations, and information sessions to recruit potential transfer students.
• Maintain accurate records of transfer evaluations, student progress, and articulation agreements.
• Provide regular reports on transfer student enrollment trends and the effectiveness of transfer policies.
• Ensure compliance with institutional, state, and federal regulations related to transfer students and credit acceptance.
• Assist in developing and updating institutional policies related to transfer credit evaluation and acceptance.
• Ensure articulation agreements are current and aligned with institutional goals.
• Implement recruitment activities such as visit programs, campus trips, presentations, resource tables, application workshops, and designated area projects. Participate in and assist with campus recruitment events, with a priority on those involving transfers.
• Assists in refining initiatives to keep transfer recruiting programs viable and enhance the quality of the student body by establishing relationships with two-year colleges and other relevant constituencies.
• Implement a comprehensive, targeted communication plan (including mail, e-mail, phone calls, and other potential methods) to applicants and newly admitted students, informing them of missing documents and next steps in the enrollment process.
• Perform other related duties as assigned.
• Provide support to University Scholarships and International Student Services for students, including scholarship reporting and admission processing.

ADDITIONAL PERFORMANCE RESPONSIBILITIES (FUNCTIONS, DUTIES)

1. Attendance and Dependability: The employee can be depended upon to report to the assigned duty station at the scheduled time. Employee can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious, about assignments.

2. Communication and Contact: The employee communicates effectively and professionally both verbally and in writing with superiors, colleagues, and individuals inside and outside of the University.

3. Relationships with Others: The employee works effectively and relates well with others including superiors, colleagues, and individuals inside and outside the University. The employee exhibits a professional manner in dealing with others and works to maintain constructive working environment.

4. Safety: Employee works safely, attends safety training offered/required, and follows appropriate safety rules and regulations. In relation to level of NIMs training completed, participates in incident management preparation, and performs incident duties as assigned.

REQUIRED EDUCATION, TRAINING, AND EXPERIENCE

• Bachelor's degree from a regionally accredited institution of higher education
• Strong computer skills
• Strong interpersonal and communication skills

PREFERRED

• Master's Degree
• Experience with admissions, licensure, and/or enrollment management at a regional institution.

Founded in 1909 as a teachers' college, Southeastern Oklahoma State University continues the strong tradition of producing outstanding educators for southeast Oklahoma and north Texas. Student enrollment is approximately 6,000 students and the campus is situated in rural Oklahoma. The main campus is located in Durant, Oklahoma, which is 90 miles north of Dallas, Texas, and 150 miles southeast of Oklahoma City. The community is close to Lake Texoma and the Choctaw Casino Resort. Southeastern Oklahoma State University continues to be among the nation's most affordable universities according to the U. S. News & World Report's America's Best colleges.

The preferred start date is January 2, 2026. Review of applications will begin immediately and continue until filled.

Southeastern offers a comprehensive benefits package including university paid health, vision, life insurance, long term disability, retirement contributions to Oklahoma Teachers Retirement System, as well as a tuition waiver for employees and spouse/dependents who wish to enroll at Southeastern. Southeastern offers 25 paid holidays per fiscal year and has a generous leave package including annual/vacation leave, sick leave, personal leave, and birthday leave. In addition to the SE paid benefits, there are many voluntary products available to employees such as 403(b), Health Savings Account, Flexible Spending Account, dental, short-term disability, dependent life insurance and a variety of ancillary benefits.

Employment is contingent upon the results of a national criminal and sex offender background check. Candidates must be eligible to work in the United States. SE participates in E-Verify.

SE is an AA/EEO employer committed to multicultural diversity.

Notice to applicants:

It is Southeastern Oklahoma State University's policy that all newly hired employees must provide an original social security card during the hiring process. Failure to provide an original social security card will delay the hiring process and ability to begin employment.