Bursar

Job Summary

This position is responsible for directing the student accounts and cashiering operations of the University.

Responsibilities

Works to Ensure to Perform and Direct Bursary Functions (80%) -

• Manages daily accounts receivable and cashiering functions for the University; investigates and resolves student account discrepancies, disputes and escalated problems.
• Approves petty cash reimbursements; ensures compliance with federal, state and Board of Regents guidelines.
• Publicizes department deadlines and policies on the university Web site.
• Prepares current/future balance due notifications.
• Processes non-payment schedules drops at registration payment deadlines to abide by USG guidelines.
• Establishes and maintains Banner Student Information System tuition and fee structure.
• Processes current-term student accounts to maintain enrollment while ensuring minimal accounts receivable.
• Reviews and oversees daily bank deposits.
• Maintains the integrity of the accounting aspects of the Banner System; creates detail codes.
• Prepares monthly reconciliation reports.
• Prepares fiscal year-end Banner closeout reports.
• Prepares audit reports and data extracts as required for audit engagements.
• Identifies uncollectable accounts and processes reserve and write-off reports.
• Oversees and assists with office refund process to ensure accuracy and timeliness of completion.
• Assists in the managing of student account holds.
• Prepares student 1098T tax statements.
• Provides customer services to students, parents and other interested parties.
• Responds to inquiries regarding attendance, refunds, holds, registration, tuition rates, withdrawal dates, payment deadlines, etc.

Coordinates and Supervises the Work with Staff (10%) -

• Coordinates Banner feed process reviews for errors, discrepancies, accuracy of information.
• Banner Data upload interface to PeopleSoft
• Manages billing software to ensure accuracy.
• Coordinates hiring process for the office.
• Coordinate with other offices in combined efforts (i.e.: Strategic communication plans, calendar committee, taskforces, etc.)
• Coordinate training, assigns, directs, supervises, evaluates and disciplines assigned personnel.

Performs Related Duties (10%) -

• Assists with front desk operations.
• Assists with credit review for refunds.
• Attends meetings.
• Records and approves time sheets.
• Answers telephone calls and emails; determines nature of requests and responds accordingly.

Required Qualifications

Educational Requirements

Bachelor's degree in a course of study related to the occupational field required.

Required Experience

Three to five years of related experience required.

Preferred Qualifications

Preferred Educational Qualifications

Master's degree in a course of study related to the occupational field.

Preferred Experience

Work experience in a college or university environment.

Other Preferred Qualifications

Knowledge of Structured Query Language (SQL).

Knowledge, Skills, & Abilities

• Knowledge of Board of Regents business policies.
• Knowledge of generally accepted accounting principles (GAAP) and Governmental Accounting Standards Board (GASB) guidelines.
• Knowledge of University policies and procedures.
• Knowledge of computers and job-related software programs.
• Skill in the delegation of responsibility and authority.
• Skill in organization and project management.
• Skill in decision making and problem solving.
• Skill in interpersonal relations and in dealing with the public.
• Skill in oral and written communication.