Business Services Professional

Business Services Professional

University of Colorado Anschutz Medical Campus

Department: Department of Immunology and Microbiology

Job Title: Business Services Professional

Position #: 00846947 - Requisition #: 39645

Job Summary:

This position will be responsible for oversight and maintenance of departmental programs that include outreach and event planning/coordination (Department Seminar Series, Colorado Immunology & Microbiology Conference), procurement (CU Marketplace PO/invoice reconciliation/p-card holder), travel (coordination, report reconciliation/travel card holder), departmental scheduling, processing funding change requests, financial reporting, and electronic data management. As a Business Services Professional it is expected that these duties may change over time and new duties may be assigned as the department grows and requires change.

Key Responsibilities:

• 50% - Operational - arranging events, organizing travel, reconciling reports, ensuring compliance with all procurement policies as departmental subject matter expert.
• 25% - Administrative - scheduling meetings, ordering office supplies, approving conference rooms, data entry and collection.
• 15% - Department support - directing internal and external customers, escorting visitors around campus, distribution list management, signage updates, etc.
• 10% - Seminar series planning/support

Work Location:

Hybrid - this role is eligible for a hybrid schedule of three (3) days per week on campus and as needed for in-person meetings.

Why Join Us:

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 10/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

• Bachelor's degree from an accredited institution and 1 year of professional experience supporting administrative operations of a business unit.
  • Substitution: A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor's degree on a year for year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Experience in Microsoft Office Suite, Teams, scheduling software, and data management and reporting software
• Experience working with CU systems such as CU Marketplace, EMS Web, and Concur
• Experience working in a higher education, healthcare, or academic medical environment
• Experience with event coordination, from planning to break-down

Knowledge, Skills and Abilities:

• Solid knowledge of general office procedures, protocol, and professionalism
• Ability to communicate effectively, both in writing and orally.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Outstanding customer service skills.
• Impeccable attention to detail
• Ability to effectively coordinate changing priorities, work on multiple tasks simultaneously, and meet tight deadlines
• Maintains reliable and professional judgment both independently and collaboratively
• Attention to detail