"Fiscal Manager"

Job Description

Salary: See Position Description. Salary schedules and placement information

Location: Honolulu, HI

Job Type: Full-Time Permanent

Job Number: 2026-00149

Department: Kapi'olani Community College - Business Office

Opening Date: 01/28/2026

Closing Date: 2/16/2026 11:59 PM Hawaii

Position Number: 0080175

University of Hawai‘i, Kapi‘olani Community College, Business Office is seeking applications for a Fiscal Manager position.

Title: Fiscal Manager

Position Number: 0080175

Hiring Unit: Administrative Services, Business Office

Location: Kapi‘olani Community College

Date Posted: January 28, 2026

Closing Date: February 16, 2026, 11:59 PM HST

Band: B

Salary: Salary schedules and placement information

Temporary/Permanent: Permanent

Funding: General

Other Conditions: General funded position, to begin approximately April 2026, pending position clearance, availability of funds, satisfactory performance, and program needs.

Introduction

Kapiolani Community Colleges Business Office is responsible for all fiscal, grant management, and property management functions at the College. The Business Office coordinates accounting and financial records; manages the procurement process; manages payroll; receives and accounts for cash (oversees the cashier functions carried out in other units); prepares and executes operational and capital budgets; manages contracts and grants; Controls inventory and fixed assets; and develops and implements applicable policies and procedures.

Duties and Responsibilities

(NOTE: ** denotes Essential Functions)

• **Monitors, reviews, and evaluates the accounting/fiscal management system of the Business Office. Utilizes judgment to develop and implement changes whenever necessary. Provides training to enhance personal/professional growth of staff.
• **Provides training and education for the College on all matters pertaining to fiscal operations, including but not limited to the use of the University financial system, and all related documents in the functions of the Business Office as described above.
• **Responsible for all College financial transactions.
• **Acts as College's liaison for procurements exceeding $24,999. Involves contact with UH central offices, State agencies, and outside contractors to coordinate purchases.
• **Assist department personnel in understanding/complying with State/UH procurement policies/procedures.
• **Provides financial information for all funds, including General, Special, Revolving, Private, Federal, etc. on a timely basis on budgets, allocations, encumbrances, and expenditures, to the College, including administrators and program personnel as appropriate and as requested. Assists in analyzing such data for use in planning, decision-making, and to achieve program goals.
• Works in coordination with various System personnel in providing reports as needed by the Board of Regents, the Legislatures, etc.
• **Ensures that all expenditures are completed according to the Colleges budget plans. Monitors cash balances for all funds. Prepares cash reports for programs. Develops cash flow projections for availability of funds.
• **Plans, directs, coordinates, and supervises Business Office functions of the College. Organizes the functions of each staff member under his/her authority to achieve optimum effectiveness/efficiency.
• **Functions include registration/cashiering activities; depositing all receipts; all purchasing; processing all payments including payroll; monitoring all expenditures; all financial activities of the College.
• Assists in the periodic review of cash management and fiscal procedures and makes recommendations as needed or deemed necessary. Analyzes budget data to discern trends and makes recommendations as needed for adjustments.
• Develops and maintains reports of commitments, projections and expenditures for payroll, purchasing and other obligations.
• Utilizes statistical, economic, and quantitative analysis techniques to depict the relative costs and benefits of alternative plans and courses of action.
• Develops reporting and internal controls to monitor budget plans, and recommends restrictions for administrative purposes.
• Develops and maintains various manuals/policies/procedures and as such issues directives for the College. Provides advice to head officials & develops/implements internal directives/procedures for departments/Business Office to follow.
• **Reviews all personnel documents to ensure personnel actions are in compliance with appropriate Federal, State & University policies/procedures, and that funds are available for such actions.
• Monitors appropriate and timely processing of all personnel and payroll documents for approval and payment. Reconciles payments to employment documents.
• **Prepares the necessary paperwork if adjustments are deemed necessary due to salary overpayments resulting from insufficient leave balances, payroll errors, etc.
• Monitors acquisition, use, transfer & disposal of equipment ensuring compliance with Federal, State and University guidelines. Ensures custodians keep abreast of responsibilities for property.
• **Assists in coordination of repairs/maintenance projects. Assists Auxiliary Services Officer in developing and processing contracts for auxiliary services related activities.
• Participates in other College activities such as personnel screening committees, staff development committees, childcare advisory committee, and service projects, etc.
• Develops, implements and maintains Business Office performance measures, including the development of Service Area Objectives and measurement tools.
• **Prepares and/or reviews all financial documents. Ensures all documents/transactions comply with Budget Execution, Policies/Procedures of State, UH, College and/or the appropriate granting agency.
• Maintains files/documents for compliance with appropriate rules/regulations.
• Procures all goods/services with purchasing authority to commit funds up to $25,000 per transaction.
• Develops/implements policies/procedures to ensure proper accounting/internal control systems. Prepares College trial balances for audit.
• Works in conjunction with other College personnel and programs as well as internal and external audit officials to resolve fiscal or management audit findings, and provides all appropriate reports and schedules needed to satisfy auditors recommendations.
• Developing and recommending specific budget policies and guidelines for the campus.
• Participates/advises College administration, programs and budget personnel in the preparation of budget planning for all means of financing. Reviews all external budget requests, analyzing needs and ensures compliance with appropriate policies/procedures.
• Maintains appropriate documentation on all procurement related College contracts and agreements.
• **Assists in the preparation of capital improvements program (CIP) documents for the College. Reviews CIP budget request to ensure accuracy of financial requirements/data before submission.
• Assists in development of operating cost estimates related to support of future CIP projects.
• **Serves as the primary fiscal liaison between the campus and the Grants Office to ensure seamless coordination of extramural fund management.
• Works in partnership with the Grants Office and external parties to resolve issues/concerns, ensuring all grant-funded activities comply with both granting agency guidelines and University policies.
• Under direction of VCAS, collaborates with the Grants Office to provide budgetary advice to Principal Investigators (PIs) during the proposal stage, ensuring that final grant applications accurately reflect personnel costs, fringe benefits, and indirect cost rates.
• **Maintains computerized fiscal system. Serves as the Colleges System Administrator for all of the Universitys on-line financial, and fiscal-related systems
• **Prepares management reports to Deans/Directors, including detailed analyses for problem situations and recommends solutions.
• **Prepares cash analyses and makes investments of excess fund cash to maximize funds for various programs. Serves as the College representative for all bond-related activities.
• Other duties as assigned

Minimum Qualifications

• Possession of a baccalaureate degree in Business Administration, Accounting, Finance, or related field and five (5) years of progressively responsible professional experience with responsibilities for higher education fiscal management and/or leadership in fiscal related areas; or any equivalent combination of education and/or professional work experience that provides the required education, knowledge, skills and abilities as indicated.
• Considerable working knowledge of principles, practices and techniques in the area of governmental accounting, finance, or business administration as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
• Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with higher education and /or fiscal management.
• Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
• Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
• Demonstrated ability to operate a personal computer, apply word processing software, and Microsoft Package, Google Suites, Adobe Acrobat, and other commonly used software.
• If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
• Demonstrated ability to prioritize and complete multiple tasks with conflicting deadlines.
• Demonstrated ability to analyze, interpret, and use sound logic and judgment when applying policies and procedures.
• Demonstrated ability to produce work that is detail oriented, accurate, neat, and organized and must be able to follow up on assigned tasks through satisfactory completion.

Desirable Qualifications

• Seven (7) years of progressively responsible experience in higher education management and/or leadership, specifically in fiscal-related areas.
• Functional knowledge of the principles and practices of personnel administration.
• Functional knowledge of the administrative service policies and procedures of the University.
• At least three (3) years of professional experience working with a computerized fiscal accounting system.
• At least three (3) years of professional experience working with performance measures (e.g., service area outcomes) as applied in an institutional support office.
• At least three (3) years of professional experience in organizational planning, including reorganizations and change or transition management.
• At least three (3) years of professional experience with integrating technology in the workflow process particularly to resolve redundant tasks.
• Familiarity or work experience with the Kuali Financial System (KFS) and/or RCUH Financial Portal.
• Evidence of ability to effectively perform work under conditions of multiple priorities, deadlines, and interruptions.
• At least three (3) years of professional experience with UH policies and procedures and preferably experience with UH accounting, and personnel systems.
• Evidence of strong organizational skills, communication skills, and interpersonal skills.
• Evidence of commitment to Kapi‘olani Community Colleges vision of positioning itself as a model indigenous serving institution whose graduates strengthen the social, economic, and sustainable advancement of Hawai‘i and the world.

To Apply:

Click on the "Apply" button on the top right corner of the screen to complete an application and attach the required documents. In addition to the Application, applicants must attach the following:

1. Cover letter;
2. Resume;
3. The names and contact information (telephone number and email addresses) of at least three professional references; and
4. Official graduate and undergraduate transcript(s) showing degree and coursework to date appropriate to the position (copies of official transcripts are acceptable; however, original official transcripts will be required at the time of hire.) Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. The expense of the evaluation shall be borne by the applicant.

Academic record/grade summaries will NOT be accepted
Diplomas and copies will NOT be accepted

Incomplete applications will NOT be considered.

Inquiries: Kapi'olani Community College HR Department, kapcchr@hawaii.edu