Research and HDR Administration Officer

• Full-time

Job Description

• Full-time position at HEW Level 6.
• Based at Parramatta City Campus with flexible working arrangements
• Salary: $97,693 - $104,713 per annum, plus 17% Super and Leave Loading.

Support research and HDR excellence through high-level faculty administration.

The Opportunity

The Research and HDR Administration Officer provides high-level administrative support to Faculty research and Higher Degree by Research activities. The role supports academics, HDR candidates, and senior leaders to ensure research and candidature processes are delivered efficiently and in line with University requirements.

Working closely with Faculty professional staff, the role coordinates HDR candidature milestones, examinations, scholarships, and research-related activities. You will act as a central point of contact for HDR matters, ensuring clear communication, accurate records, and timely advice to stakeholders.

The position also contributes to research operations, including grant support, events coordination, compliance, and reporting. This is a collaborative role requiring strong organisational skills, policy knowledge, and the ability to manage competing priorities across the research lifecycle.

What Success Looks Like:

• HDR candidature processes are managed accurately and within required timeframes.
• Academics and HDR students receive timely, clear, and professional administrative support.
• Research events and activities are well-coordinated and delivered smoothly.
• Research records, reports, and data are maintained with high accuracy and compliance.
• Policies and procedures are applied consistently across Faculty research activities.

Please refer to the Position Description for full details.

About You

• Experience providing high-level administrative support in a research or tertiary environment.
• Strong capability in using complex systems and databases with discretion and accuracy.
• Well-developed communication skills and a customer-focused approach.
• Proven ability to manage high-volume workloads and competing priorities.
• Sound knowledge of policy interpretation and compliance in a regulated environment.

Benefits

We invest in the people who make our mission possible. Beyond a rewarding career, we offer a suite of benefits designed to support your physical, financial, and family wellbeing:

• Fitness Passport: Access hundreds of gyms and pools across the state through salary-packaging options.
• Onsite Childcare: Convenient facilities with exclusive staff discounts and salary packaging options.
• Financial Benefits: Salary sacrifice options for onsite parking and novated motor vehicle leasing,
• Holistic Support: Free Employee Assistance Program (EAP) along with discounted retail and private health cover.

Application Details

• Position Enquiries: Direct to: Boushra El-Dahoud, Research Operations Manager via boushra.el-dahoud@westernsydney.edu.au. Please include the job reference code REF365W.
• Closing Date: 11:59pm, Tuesday 7 April 2026.
• Working Rights: You must provide evidence of full-time working rights in Australia at application.
• How to Apply: Please note that only applications submitted via the University’s online recruitment system will be considered.

Belonging at Western

We are committed to substantive equality as outlined in our Equal Opportunity Policy. We actively encourage applications from Indigenous Australians, candidates of all gender identities and expressions, people of all abilities, and those from culturally and linguistically diverse backgrounds.

For Reasonable Adjustments during the application process, please contact accessibility@westernsydney.edu.au.

About Western

This is your opportunity to be part of something bigger. By joining Western Sydney University, you become a valued member of our community. As our region changes, so too does our university. Western is boldly different, energetic, global, diverse, dynamic, and youthful.

Our mission is to deliver student success, impactful research, and stronger communities. As part of our team, you will have a stake in shaping the future of education, broadening horizons, and changing lives. Making a difference starts at Western.

For the latest please visit our website and LinkedIn.